General Information about Intrastat Export

What Does This Procedure Do?

In the Intrastat Export procedure you print the Intrastat report that should be sent to the Swedish Central Bureau of Statistics (Statistiska centralbyrån SCB, or corresponding authority in your country) when you sell goods to customers in other EU countries.

Under the Create tab you enter the month for which you are creating the Intrastat report. The report is then shown under the Display List tab.

The Intrastat report is printed out once a calendar month, and sent within a certain period of time after the month that the report applies to.

You can also load an Intrastat Control that shows warnings if no CN code is enter for the part, if no weight is entered, if the coding is made on an account that does not refer to business with an EU country, etc.

Under printout samples, you can see a sample of the report.

The information included in the report is based on the sales statistics taken from the Invoicing Log procedure, as well as the settings for EU Trans under Delivery methods in the Terms and Conditions procedure in the Global Settings module.

Conditions for Intrastat Export

In order to obtain the export information on the Intrastat report, you must have registered the CN codes (according to the Combined Nomenclature - CN) on all the parts that are exported to another EU country. This code is entered under the EU info tab that you will find under the Sales tab, in the Update Part - Sales procedure. The CN codes that apply to all relevant parts must first be registered in the Statistical Goods Codes / CN Codes procedure in the Global Settings.

You enter the customer's country code, for example DK for Denmark, under the Address / Terms tab in the Update Customer procedure.

Country of origin (for instance, Country code SE for Sweden) for parts are loaded from the Company info procedure, if no information country code is set on the part in the Update Part - Sales procedure under EU info.

VAT number is loaded from customer in the Update Customer procedure. If VAT number is missing on the customer, for instance sales to private persons, then QV999999999999 shall be entered. Please note the number of nines, than must be 12.

Transaction type 11 is default in the system and can be edit on order rows in the Register Customer Order and Register Invoice Directly procedures. Use the Info menu on the order row and select Extra row info or use the short cut key Alt+Ctrl+X.

Transaction type can also be edited in the Invoicing Log, classified on Part number by using the Info menu and select Show intrastat info.

Further information about rules and regulations related to Intrastat reporting can be found in the Intrastat Handbook from SCB (Statistics Sweden). Furthermore, you can access a list of all the CN codes at SCB’s website at http://www.scb.se/intrastat-eng/. For information about rules and regulations in other countries related to Intrastat reporting please contact the affected authority in each respective country.

There are Intrastat reports for the following countries:

What Update Options Exist for this Procedure?

In the report you can manually enter new information and also change existing information. It is also possible to add a new page to the report. This is done by using the Insert new page option under Edit in the Window menu.

Window Functions

Read more about the Window functions under Window Functions in the MONITOR Basics guide.

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