General Information about Confirm Incoming Payments

What Does This Procedure Do?

This procedure is used to confirm incoming payment files from the Bank Giro, PlusGiro and ISO 20022. When loading the file, an automatic matching is made against the accounts receivable. This means that the invoices will be registered as paid if the payment info in the file corresponds with the accounts receivable regarding the amount and invoice number. Payments that for some reason cannot be automatically matched must instead be matched manually. The procedure consists of the tabs called Bank giro, PlusGiro and ISO 20022.

There are a number of matching rules that are used when confirming payment from file that you can choose from:

• Invoice number
• Invoice number + Amount (default)
• Invoice number + amount + BG/PG number
• Invoice number + BG/PG number
• BG/PG number + amount

The matching rules are configured in the Settings procedure under the Sales tab.

There are a number of functions used for payments from file such as matching OCR number and loading payment slips from file. Today these services are not implemented in MONITOR.

The bank giro format does not manage international payments but only domestic payments in SEK and EUR. The PlusGiro manages both domestic and international payments.

This procedure also manages cash discounts.

International payments from Swedbank in format CSV are loaded via the PlusGiro tab.

Payments from SEB

Payments from SEB in the format CSV can be loaded to any optional tab. If there is a fee in a separate column called "Discount" in the confirmation file, the matching of the invoice is made against the invoice amount in the file. The fee will be automatically coded on the bank charge account selected in the standard chart of accounts. The exception account for the bank charge can be registered on the current customer as usual. This will then override the account in the standard chart of accounts.

Window Functions

- print a list containing records that have not been matched. This list can be used as a basis when registering incoming payments manually in the Register Incoming Payments procedure.

- unmatch matched records. This option is used to undo an already matched record.

- match records automatically. This option is used when you want to perform automatic matching.

Read more about the other Window functions under Window Functions in the MONITOR Basics guide.