Invoicing

Record material cost of goods sold at invoicing

In order to record COGS at invoicing, you also need to select the cost accounts and stock accounts that should be used per product group and customer group in each posting group.

This system setting then determines if the accounts for material cost of goods sold (COGS) should be posted as cost account on the accounting order, with the stock account as offset account. This is made under the Sales account tab in the Posting matrix procedure.

Posting of COGS in connection with approving the invoice is not made for:

• Row type 2.
• Rows that have been deselected to Affect balance in the Register invoice directly procedure.
• Parts for which stock update has not been activated in the Part register procedure (at the time when the part was delivery reported). Please note! Service parts are excepted from this. For these parts, posting of COGS is always made if the affected accounts are configured to do so in the posting matrix.

Price alternative for cost of goods sold

If you have activated the system setting above, then this system setting will be activated as well. Here you select which price alternative should be used in the calculation of COGS. You can choose from the following price alternatives:

• Standard price at delivery – COGS will be posted using the standard price that applies at delivery. COGS for purchased parts is posted excluding SO mark-up.
• Standard price at delivery, P-parts incl. SO – The same standard price will be used as above. However, purchased parts are posted including SO mark-up.
• Standard price at invoicing – COGS will be posted using the standard price that applies at invoicing. COGS for purchased parts is posted excluding SO mark-up.
• Standard price at invoicing, P-parts incl. SO – The same standard price will be used as above. However, purchased parts are posted including SO mark-up.
• Material cost excluding SO – COGS will be posted using the material cost excluding SO.
• Material cost including SO – COGS will be posted using the material cost including SO.
• According to price list – COGS will be posted using the price list selected in the system setting below.

If the standard price on a customer order row has been manually changed, then this amount will be used as COGS regardless of what has been selected in this system setting.

Price list for cost of goods sold

If the price alternative for cost of sold goods is set to According to price list, you select a price list in this system setting.

Consider holidays when calculating due date

This system setting determines if the system should consider holidays when calculating due date on invoices and pro forma invoices that are printed. If you select No, the due date will always be the invoice date plus the payment term on the invoice. If you select Yes (use previous workday) and the due date falls on a weekend or holiday, the due date will be moved to the previous workday. If you select Yes (use next workday) and the due date falls on a weekend or holiday, the due date will be moved to the next workday.

Calendar for calculation of due date

This system setting is activated if one of the Yes alternatives above has been selected. Here you determine which calendar should be used when calculating the due date. The default calendar is the company calendar which is selected in the Company information procedure. If you have added own holidays in the company calendar, then you might need to use another calendar when calculating due date. For example, if you have added the company's vacation period as holidays in the company calendar. The customer should still be able to pay invoices during this period. Calendars are created in the Calendar procedure.

Amount of invoicing charge

Here you enter the amount of the invoicing charge. Which invoices should be charged is determined by the system setting below.

Only apply invoicing charge if invoice value is less than

This system setting determines that invoicing charge will be applied to invoices with an invoice value less than the value entered here.

Check if price is missing at invoicing

This setting determines if a check should be made to find invoice rows without price. The system will then warn or block when this occur. This applies to the Price each field.

Default payment terms on credit invoices

This system setting determines which payment term should be selected by default on credit invoices. The payment term must be registered in the Terms procedure.

Exchange rate at invoicing

This system setting determines which exchange rate should be used when invoicing in a foreign currency. However, any forward rate on the invoice basis will override this. The alternatives are:

• Current rate – (default) the exchange rate that applied when the invoice was registered.
• Rate according to invoice date – the exchange rate that applied at the invoice date (the printout date on the invoice).

Print to printer when e-mailing invoices

This setting determines if the invoices also should be printed to printer when they are sent via e-mail. This is useful if you want to save the invoices in a binder.

Default number of copies

If the setting above has been activated, this setting will be activated as well. Here you enter the default number of copies that should be printed to printer when sending invoices via e-mail.

Recipient of invoice via e-mail is loaded from

This setting determines if the invoice recipient's e-mail addresses should be loaded from invoices or customer register.

Printout/e-mail during export of e-invoice

This system setting determines if the invoices also should be printed to printer/sent via e-mail when they are exported as e-invoices. If you select No, the invoices will be exported to the operator without being printed in MONITOR or being sent via e-mail from MONITOR.