Update accounts receivable

In this procedure you can register new accounts receivable records or modify information for existing ledger records. It is also possible to delete ledger records here. You can also use the procedure as an information procedure, in order to see information about invoices in the accounts receivable. You then open the procedure manually or by linking from another list etc.

New accounts receivable records normally only needs to be entered when transitioning from another financial system to MONITOR. Then you should add the accounts receivable records which at the time of the transition are unpaid in the old financial system. In connection with this, you can choose whether the invoice should also be posted and recorded.

If you want to delete a ledger record, a check is made to see if there are any payments on the ledger record. If that is the case, it is not possible to delete the record until the payment has been canceled in the Incoming payments procedure. If the ledger record is posted (regardless of whether there is a journal for the posting or not), a reversed posting will be created in the customer invoice journal. The deleting is booked on the same date as the invoice date. If posting exists on the ledger record but the invoice date belongs to a closed period, then a window is displayed where you get to select on which date to book the deletion. Day 1 in the first open period of the accounting year is suggested by default. This date determines the date in the cancellation journal. You delete by using the button Delete on the toolbar in the procedure. When a ledger record is canceled, you will see the text "Deleted" in red color under the field Invoice number.

The data in this procedure is loaded from the accounts receivable, payments, accounting, etc.

At the very bottom of the window you can see information about who created and/or most recently modified the information for the current record and at what time. Using the button you will access a log containing all modifications.