Reconciliation prior to stock count

Before taking stock, you should perform several reconciliations. This is to make sure that all the reporting that may affect the stock balance of parts has been carried out. If this has not been done, then the stock count will be based on incorrect stock balances. Reporting carried out after the stock count will result in inaccurate stock balances.

The following lists need to be reconciled:

Order list – Purchase

This should be checked to see if all received goods have also been arrival reported. This should be combined with a verbal reconciliation with the staff at your goods receiving department.

Order list – Sales

Check this list to see that all delivered goods has also been delivery reported. This should be combined with a verbal reconciliation with the staff in your shipping department.

Order List – Manufacturing

Check this list to see that all the manufactured parts have been reported in the workshop. If an operation has been completed but not reported, then the material has not been deducted from stock. That will cause inaccuracies in the stock count. If reporting is done after the stock count, then the stock balance will again become incorrect.

Rule: Always report manufactured parts before taking stock, even if this means making several partial reports. Inform your staff/personnel. Print a reconciliation list for orders in progress (status 3).

Final reporting of order (manufacturing)

This should primarily be checked to control the warnings on finished manufacturing orders (status 4).

Stock value, negative balances

Check this in list of parts with negative balances. These parts have an obvious inaccuracy in the balance. These should be corrected before you begin the stock count. Create the list and filter by balances less than 0.

Video: Introduction and reconciliation

Swedish	English