Incoming payments

In this procedure you can register incoming payments in the accounts receivable ledger, set-off invoices, and also cancel incoming payments. By registering incoming payments, the invoices get status paid or partially paid in the accounts receivable ledger. Postings are also updated in the accounting.

There are two system settings that affect incoming payments: Default exchange rate during incoming payments and Payment method during set-off.

There are three ways to register payments in this procedure. You either register the payments manually (record by record), you confirm via file, or you can register them using a list. If you choose the first alternative, go to the tab called Register manually. Read more about how to manually register payments by clicking on the heading below. If you instead wish to load a list where you can check/mark the records that are paid, then you should select the list type Register via list.

Set-offs and cancellation

It is also possible to pay invoices by offsetting one invoice against another. A invoice with a large amount can e.g. be set-off against a number of debit invoices to the same customer. When you make such a set-off, all the affected invoices will become registered as paid. Set-offs are made under the Set-off tab.

You can also cancel payments and set-offs in the procedure. In order to cancel incoming payments, select the list type Cancel incoming payments. To cancel set-offs, select the list type Cancel set-offs instead.

On account

In this procedure you can also register outgoing payments as on account payments. That is, when the customer makes an incoming payment that refers to payment of something that does not exist in the accounts receivable ledger, e.g. an advance payment or an overpayment. An incoming payment like that creates a new accounts receivable entry of type "On account" and will then exist as a balance in that particular customer's favor in the the accounts receivable ledger. You add on account payments under the Pay manually tab by leaving the field Invoice number empty.