Under the Update status heading you can choose if and how to update the inventory status for the selected parts during the physical inventory. The inventory status is automatically reset for the parts when registering the physical inventory result in the Physical Inventory or Physical Inventory List Reporting procedures. An inventory status should be configured for the selected parts at the time that the physical inventory is to take place. A status change is executed when the inventory list is saved after it has been displayed on screen. The available alternatives are:
None
No inventory status is set on the part. When you register the completed physical inventory, the system will calculate the inventory difference against the current balance.
Under Inventory
If the part has this status, a warning message will appear if any transactions that will affect this part's balance are made, indicating that this part is under inventory. The inventory column will be red in the reporting window with location. That means that no change in the balance shall be made for that part after the physical inventory! When you register the physical inventory result, the system will calculate the inventory difference against the current balance.
Please Note! When you have selected this status, no balance change shall be made for the parts in the inventory list, after the physical inventory and until the registration of the inventory result has been made. If you in this situation still must make for example a stock withdrawal, you must inform the inventory personnel about this so that they are able to adjust the inventory result before they register it!
Under Inventory with Saved Balance
When registering the inventory result, the inventory difference is calculated against the current balance that was in question when this status was configured (when the inventory list was printed). In the reporting window with location, the inventory column will then display yellow. That means that you can change the balance for that part after the physical inventory. Transactions, if any, made after the physical inventory and up to the registration of the inventory result was made, are automatically adjusted.
Please Note! If you use this status, no balance change can be made for the parts in the inventory list prior to physical inventory, that is directly after the inventory list is saved and printed. Neither can you rename an existing location since it would complicate the actual input later on.
Reset Status
This option can be used to manually reset the inventory status for parts. The purpose of this setting is that no part should remain with the inventory status Under inventory or Under inventory with saved balance. To make sure no parts remain with an inventory status you should load a list for the entire part range.