Invoicing - Print Invoices

Advance Invoice

Example of an advance invoice (the invoice includes VAT in this example).

Sample of an advance invoice.

When approving the invoice printout, the following takes place:

• In the accounts receivable the invoice type is set to be a debit invoice. Furthermore you can see that the partial invoice is of the type Advance.
• If the advance invoice contains VAT, it will not be booked against the usual account for output VAT, but instead the account for suspended output VAT shall be used. (The system setting Code suspended output VAT when invoicing in advance shall be activated. The standard accounts for suspended VAT are registered in the Chart of Accounts / Standard Accounts procedure.)
• The Invoicing plan of the order is updated. The status of the partial invoice no. 1 is updated to "Invoiced". The actual invoiced amount is saved to the partial invoice of the order invoicing plan.

The advance invoice cannot be part of a comprehensive invoice.

The Delivery Invoice (can be part of a comprehensive invoice)

Sample of a Delivery Invoice. From this invoice deductions for partial invoices are automatically made. Delivery invoices include invoicing of bases that are marked with the partial invoice type Delivery.

Sample of a delivery invoice.

When approving the invoice printout, the following takes place:

• In the accounts receivable the invoice type is set to be a debit invoice. Furthermore you can see that the partial invoice is of the type Delivery.
• The Invoicing plan of the order is updated. The actual invoiced amount is saved to the partial invoice of the order invoicing plan.

If there are several invoice bases of type Delivery of the same order, it is possible to create a comprehensive invoice of these bases, however, only for this specific order number and only partial invoices of type Delivery. These invoice bases cannot be mixed with other order numbers. In the same way as for a "usual" invoice, the comprehensive invoice shall contain deductions according to the invoicing plan.

Subsequent Invoice

Functions in the same way as advance invoice printout. The difference is that the partial invoice type saved to the accounts receivable is Subsequent and that the output VAT, if any, is not booked as suspended.

Sample of a subsequent invoice.

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