Under Current Accounting in the Accounting module, you will find procedures that deal with the daily accounting work.
Below you will find a brief description of all the procedures that can be found under the Current Accounting menu in the Accounting module of a complete MONITOR system.
Register Vouchers
Here you register vouchers in the current accounting. The vouchers are here provided with consecutive voucher numbers. You can also modify vouchers and create rectifying vouchers to correct already registered vouchers. Before you use the procedure, it is important that the related procedures have been reviewed. These procedures are located mainly under the Registers menu in the Accounting module, but also under the General menu in the Global Settings module.
Load Vouchers
Here you can load and check the ledgers that have been integrated from the Purchase and Sales modules in MONITOR. The procedure is used when you apply the "check before integration" function. When the ledger has been loaded and approved, the ledger's accounting is transferred to the accounting module.
Release Accrual Accounting
Here you can activate accrual accounting. First the accrual accounting must be registered in the Accrual Accounting procedure. In connection with the release, a ledger is always printed. This ledger can not be displayed on screen – it can only be printed on paper. It is not possible to release the same accrual accounting several times during the same period since the current accrual accounting is always reset after an update.
Release AutoCoding
Here you can activate periodic AutoCoding. These must first be registered in the AutoCoding procedure. In connection with the release, a ledger is printed. It is not possible to release the same AutoCoding several times in the same period since the current AutoCoding is always reset after an update.
Balance Info
Here you can display the balance information of any account. Balance refers to the difference between debit and credit for an account. You can also see the balances for different sub-levels such as cost center, cost unit and project. The balances are reported for each period during the accounting year. The balances are specified, showing each period's debit and credit balance for the account.
Find Transaction
In this procedure you can search for transactions that have been recorded in the accounting. By the option to search for and print a selection of transactions, the procedure can be used as an aid during reconciliation. In this list voucher number, voucher text, date, account, cost center, cost unit, project, debit and credit amounts and row text, if any, are displayed for each transaction.
Report Generator
Here you can print reports from the accounting. A number of standard reports are delivered with the system. You can also create customized reports. The design of these reports is defined by the user. By copying existing reports you can easily edit and modify a report according to your requests. Apart from Income Statements and Balance Sheets concerning the entire company, financial information about parts of the company can be presented. Financial reports on individual projects or cost centers are examples of such reports. Other important features in this procedure provide you with the opportunity to present budget values or to see comparisons between the current status and the result of previous years.
Print Journal
Here you can print a journal for the accounting. The journal shows all vouchers that have been registered in the Register Vouchers procedure. The list presents each voucher, and can be displayed in chronological order or in numerical order. It is possible to show the amounts in thousands, if desired. The journal can be printed for any optional period.
Print General Ledger
This is where you print the general ledger for the accounting. The general ledger shows a summary of all transactions made, classified per account. The transactions are registered in the Register Vouchers procedure. You can also see to which voucher number a transaction relates and the registration date. The amounts are shown in debit and credit columns.
Balance Report
In the Balance report you can print a summary of balances of the accounts, cost centers, cost units and projects. The procedure is based on the transactions in the general ledger unlike the reports in the Report Generator that are balance based.
Print VAT Report
In this procedure you can print the VAT report or send it electronically via file to Skatteverket (The Swedish Tax Agency). The printout has the same design as the (Swedish) tax return form you submit to the tax authorities. In the procedure a check is also made to see that the book turnover and the VAT coincide. After the VAT report, an accounting order is printed at the same time and it is recorded in the accounting.
Posterior Coding
This procedure together with the following four procedures are part of the supplement Management Accounting.
Here you "retrieve" information from logs in the system. The export from the logs is always made from the latest coded log record, in order to avoid that the record will be transferred twice to the accounting. The items are coded according to the coding rules defined in the Update Coding Method procedure.
Print Log Ledger
In this procedure you can print ledgers/accounting orders for the "retrieved" log records. Separate ledgers/accounting orders are printed for the inventory log, manufacturing order log, Invoice log, price change log, and calculation differences. Each ledger type is linked to a separate voucher number series in the accounting.
Search Management Accounting
In this procedure you can search in different ledger types in the Management Accounting.
Management Accounting Reconciliation
In this procedure you can reconcile the clearing accounts for deliveries in and out against the invoice basis lists in the Purchase and Sales modules, respectively, and in the WIP calculation. Coding against order number takes place both during arrival and delivery reporting and also when an offset coding of the clearing account is made in connection with final coding/invoicing.
Export Management Accounting
In this procedure you can export management accounting transactions to external systems.