Under Projects in the Accounting module, you will find procedures that are related to how the system manages project accounting.
Below you will find a brief description of all the procedures that can be found under the Projects menu in the Accounting module of a complete MONITOR system.
You can find an outline of procedures connected to the project accounting here.
Register Project
Here you create projects and assign them a number and a name. You can add other general information to the project, register and report activities as well as register a budget. You will also find information about income and costs that have been ordered and reported. The time used can also be budgeted and followed-up. It is possible to print a project report.
Register Costs / Activities Directly
Here you can register project costs that will not be absorbed from for example manufacturing orders or supplier invoices. Examples of such project costs can be own construction work or project meetings.
Activity Reporting - Project
This procedure is used to report project activities in a list. Here you can report/update status, comments, who performed the reporting and reporting date. Reporting items made in this procedure is the same as in the Register Project procedure, but it can be useful and rational to report many activities at the same time in an updateable list.
Exact Match Search - Project Log
Here you can make exact match searches in the project log. The procedure can be useful if you want to search for projects that have a certain notification.
Project Activity List
Here you can print a list of planned activities. This list can be used to supervise or monitor project activities. You can print all activities for all project types in this list, regardless of their activity status or project status. You can follow up on projects using the list type Activity log.
Project Summary
In this procedure you can see all projects registered in the project accounting. Current result and budget value, if any, are shown for each project. A comparison between budget value and result can be seen as a positive or negative deviation in percent.
Loading List - Project
This procedure gives an overview of the planned projects.
Project Journal
This is where you can print the project journal. In the journal all vouchers, including project transactions, are listed. The transactions are registered in the Register Vouchers procedure. To enable project accounting, the accounts in question must be prepared for this. In the Chart of Accounts procedure, you indicate for each account whether project accounting shall be applicable or not. When printing the journal, the vouchers are structured per project.
Project General Ledger
This is where you can print the project general ledger. The general ledger shows all transactions made in project accounting, sorted by projects and account. You can also see to which voucher number a transaction relates and the registration date. The transactions are updated in the Register Vouchers procedure. The project general ledger can be printed for any optional period.
Register Basic Data - Project
Before using the project accounting features in the system, you must first define certain basic data in this procedure. The basic data for project types is a sort of "preparation" of the project type containing activities, a responsible administrator for the project type, and the person responsible for reporting activities, as well as different costs.