Please Note! Resetting or changing number series can create clashes in a register if done without careful consideration!
Why Use This Procedure?
In the Number series table you determine which start number series that will be used for each sub-system. Before you start to use the system, you must determine the start number for each number series type. Once the system is running, these start numbers will be counted up consecutively during registration (entering information in the system).
As a standard default, this procedure contains suggested values to simplify the startup process. This means that you can start using the system immediately, without having to update these start numbers first. However, it may be necessary for you to review the start numbers for all types and determine which numbering system best suits your company.
Each sub-system must have its own number series, except for customer invoicing and interest invoicing, which have a joint ledger. When determining the numbering system, you must also keep in mind that there must be no clashes in the number series.
Active or Inactive Number Series
Certain number series are optional to use. If the number series only contains a zero (0), this means that the number series is inactive and not in use.
Reset
If needed, this is where you reset certain number series, for example at year-end.
Please Note! Resetting or changing number series can create clashes in a register if done without careful consideration!
For example, during customer order, purchase order or manufacturing order registration, you can manually enter the order number in connection with the order registration, if you do not want consecutive numbering. For these number series types, you must configure a 0 as the start number in order to deactivate that particular number series.
Integrating MONITOR's Accounting Module
This procedure contains the columns Voucher series and Start code in which you can update the number series. The left column contains certain voucher series that can be linked to MONITOR's Accounting module, which will then contain the same number series. You can only update the number series types that are related to Accounting, all other number series have been greyed out in this column.
The right column represents a voucher number for the number series types that are linked to the Accounting module. For other number series the start number is shown in this column.
If you have installed the supplement Management Accounting you will also find voucher number series and number series for these log ledgers.
Please Note! If you use preliminary coding of supplier invoices, you must also enter the start number series for the supplier invoice ledger in the same way.
Window Functions
Save - This alternative saves changed number series.
Please Note! When using the system these start numbers are changed continuously, which means that a change of start numbers may cause a clash or collision between the start codes of a register!