The registration of supplier invoices is of course affected by the handling of the payment plans. When registering supplier invoices concerning advance/subsequent payments, the handling separates depending on the status of the invoice basis.
Basis Released
You register the invoice as usual and link the invoice to the invoice basis that is created from the purchase order. If the advance invoice basis has been released, it might look like the example below when you link the invoice:
Link of supplier invoice with payment plan.
Basis Not Released
When you enter an order number under the first tab, the system controls if there is any payment plan created for the purchase order.
If so, a check is made to see if there are any partial advance/subsequent invoices that not yet have been released and a window appears where you can release bases for advance or subsequent invoices:
Release of Partial Invoices.
If you press the Cancel button above, no basis is created but the usual checks to see if the order has been arrival reported are performed. If you click Release above, an invoice basis is created from the selected row. This invoice basis is then displayed under the Order link tab (marked to be linked to the invoice).
Order Link to Advance/Subsequent Invoice
When you link the invoice to the order, the system senses that the basis is of the invoice type Advance or Subsequent, and it is saved to the accounts payable record. Under the Supplier invoice tab the invoice type is displayed after you have linked/preliminary linked the invoice basis.
Register supplier invoice, invoice type Advance.
An Advance invoice shall be booked against suspended input VAT if you have activated the setting Code suspended input VAT when registering advance invoices. This applies also when using preliminary coding. As regards supplier invoices from an EU supplier, no VAT coding is made for the invoice types Advance and Subsequent. Calculated input and output EU VAT is coded when the invoice for the delivery is registered.
Order Link of Goods Delivery
The supplier invoice basis is created during Arrival Reporting as usual. The difference is that rows for deduction of advance/subsequent invoices are added to the arrival reporting procedure:
Order link of goods delivery
When you link the invoice to the order, the system senses that the basis is of the invoice type Delivery, and it is saved to the accounts payable record.
If the order is registered in a foreign currency, a check is made that the exchange rate of the delivery invoice does not deviate from the one of the advance invoice. If this is the case, the crediting of the advance account is made according to the advance invoice's exchange rate instead of the delivery invoice's exchange rate. The difference is automatically booked against the standard account for exchange profit/loss of accounts payable.