In this section you enter the number of the customer invoice that will be paid via this set-off or the supplier invoice number against which the set-off is made. You can only enter debit invoices with a rest amount. The invoice must refer to the same customer and be in the same currency as the on account/credit invoice.
In the lower portion you enter the amount that is being set-off, as well as the set-off date. Any coding can be adjusted using the Coding button.
Invoice Number
This field is shown for the set-off type On account / Credit invoice. Here you enter the invoice number of the customer invoice that is being paid by this set-off. You can also use F4 to show all the unpaid invoices for the current customer. You can only enter debit invoices with rest amounts made out to the same customer and in the same currency as the on account / credit invoice.
Consecutive Number
This field is shown for the set-off type Set-off against supplier invoice. Here you enter the consecutive number of the supplier invoice that is being paid by this set-off. You can use PopUp or F4 to search in the supplier invoice list. You can only enter supplier invoices in the same currency as the customer invoice.
Customer Code
Here you can see the customer code for the current invoice.
Supplier Code
Here you can see the supplier code of the current supplier invoice.
Customer Name
Here you can see the customer code for the current invoice.
Name
Here you can see the supplier name for the current supplier invoice.
Rest Amount
This field shows the invoice's rest amount. If the invoice is in a foreign currency, you will also see the rest amount converted into SEK according to the invoice's initial exchange rate (the rate that applied when the invoice was created).
Initial Rate
This field shows the exchange rate that applied when the invoice was created in the system. Any exchange rate difference is based on the difference between this initial rate and the exchange rate on the on account payment/credit invoice.
Set-off Amount
Enter the amount that is being set-off. The system suggests the rest amount that can be set-off, but it can be changed if needed. You cannot enter more than the lowest of the invoices' rest amount. If you enter a smaller amount, it will be handled as a partial payment. The amount is entered in the currency that applies to the invoice in question.
Set-off Date
Enter the date of the set-off. The field shows today's date by default.
Rate Diff
This information field shows any exchange rate difference in the company currency. The exchange rate difference is calculated as a set-off amount multiplied by the difference between the initial rate of the on account payment/credit invoice and the debit invoice's initial rate. The rate difference is calculated automatically by the system, but can be adjusted under the Coding button.
Charge Interest?
You should check this alternative is you wish to charge accrued interest. The interest amount will then be included in the Interest Invoice Basis procedure.
The Coding Button
The set-off's coding will be updated automatically. The applicable accounts must be registered in the Chart of Accounts / Standard Accounts procedure in the Global Settings. Here you can open the coding window to control and make changes, if necessary.
When you perform a set-off of an invoice in a foreign currency, an exchange rate difference might occur (the on account payment and the debit invoice have different initial rates). Then a coding is made against the exchange rate gain/loss account, with the accounts receivable account as the offset account.
You may print out the coding/accounting orders using the Print Incoming Payment Ledger / Accounting Orders procedure.