See also:
You will find a general description of Managing Lists in the System in the chapter MONITOR General Information in the MONITOR Basics.
What Does This Procedure Do?
Under the Create tab you can create and print an incoming payment ledger including accounting order. The incoming payment ledger shows the coding for those invoices that have been registered as paid. The incoming payments are registered in the Register Incoming Payments or Incoming Payment List procedures.
This ledger concludes with a total accounting order, which is formatted like a voucher, and contains all the payments in the ledger. After printout, you can reset the ledger/accounting orders.
Each ledger printout is numbered according to a consecutive ledger number. When you start using your MONITOR system, you must register the start codes for each respective ledger type in the Number Series procedure in the Global Settings.
You can see samples of this ledger, containing explanations under printout samples .
By using the setting Print ledger/acct. order directly in Reg. Incoming Payments?, under Invoices under the Sales tab in the Settings procedure, it is possible to select if the ledger/accounting order should be printed directly or if a question should appear regarding direct print when registering payments.
Integrated
If you have the Accounting module installed, you can also use integration to transfer the accounting from the different ledgers directly to the Accounting. This transfer takes place when you reset the ledger. If integration shall be used or not is determined by the setting Integrate Incoming Payment Ledger into Accounting, under the section Integration under the Accounting tab in the Settings procedure. There are three integration alternatives for this setting.
It is the total accounting order that will be generated into a voucher in the accounting. The voucher date is configured automatically. If the ledger should contain invoices dated in two different accounting periods, the system will automatically break off at the start of a new month. A break off is also made if the periods belong to two different accounting years, for example when a ledger is printed containing invoices that are dated in both December and January and a year-end was made at the end of December. In this case, two ledgers/accounting orders are automatically printed. There is also an option that allows you to manually determine which voucher date should be recorded in the Accounting. To do this, you must use the Voucher date field. This field is only visible if you have filled in the Date To field in the Create tab.
If you have activated the setting Incoming payment ledger with total per payment date?, under the section Integration under the Accounting tab in the Settings procedure, the system automatically creates an individual ledger/total accounting order per payment date. This can be very useful as it simplifies the reconciliation of the general ledger account against the bank statement.
When integrating ledgers to the Accounting, each ledger type must be linked to a unique voucher number series in the Accounting. Those number series are defined in the Number Series and Voucher Number Series procedures in the Global Settings module.
What Update Options Exist for this Procedure?
There are no update options in this procedure.
Can Any Charts Be Displayed?
No charts or graphs can be displayed in this procedure.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics guide.