Info Menu and selecting the option Preview.You will find a general description of Managing Lists in the System in the chapter MONITOR General Information in the MONITOR Basics.
What Does This Procedure Do?
In this procedure, you can register incoming payments of customer invoices in a list. You can also register incoming payments in the Register Incoming Payments procedure.
The difference between this procedure and the Register Incoming Payments procedure is that this procedure shows all unpaid invoices at the same time on your screen, and you can check the off with a check mark without having to enter the invoice number.
You create the list under the Create tab. It is possible to select a range of customers, invoice numbers or order numbers etc.
You can register incoming payments for invoices in the system currency and foreign currency.
If the paid amount does not coincide with the invoice’s rest amount, a difference will be created that can be coded against either a partial payment, bad debt loss, discount etc. The bad debt loss or discount will be automatically coded.
If an invoice was paid after the due date and has therefore generated late payment fee, you will see the interest amount in the right portion of the list. You may also choose not to apply interest to a certain invoice. The late payment fee settings must be registered and updated in the Settings procedure in Global Settings. You must also have indicated that this customer should be charged interest in the Update Customer procedure.
At the bottom of the list you can see the total paid in amount and the total number of paid invoices. If you enter a batch total in the total paid amount under the Create tab, the system will reconcile this amount with the current incoming payment amount. This information is later used to reconcile (balance) the payments to make sure that they were registered correctly.
For each invoice, you can enter the Paid amount, Payment method, Payment date, Difference code and Interest, if any. Under the Create tab, you can enter a default payment method and payment date for all the invoices in the list. You can register payments paid via the payment methods bank giro, PlusGiro or cash in this procedure.
The payment of these invoices are saved as the next available batch number. The batch number is a consecutive number that is counted up for each payment "batch" that is registered. Each batch is the same as one day's summary of payments received from the Bank giro / PlusGiro. When using batch number, payments can be made for one payment day at a time. During integration into the accounting, a separate voucher is automatically created for each batch number. The batch number field is only active if you have entered a start code in the Number Series procedure in the Global Settings.
Read more under Printout samples.
Preview Invoices
In this procedure you can preview invoices directly under the Display List tab. You can preview invoices by:
Info Menu and selecting the option Preview.Integration
When the payments have been registered (saved), the accounts receivable ledger is updated. You print the ledger or accounting orders for these payments using the Print Incoming Payment Ledger / Accounting Orders procedure. By using the setting Print ledger/acct. order directly in Reg. Incoming Payments?, under Invoices under the Sales tab in the Settings procedure, it is possible to select if the ledger/accounting order should be printed directly or if a question should appear regarding direct print when registering payments.
You will find four alternatives regarding integration between the ledgers and the accounting for the setting Integrate incoming payment ledger into accounting, under Integration under the Accounting tab in the Settings procedure:
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics guide.
