Attendance Recording Principles
Both the attendance and absence are registered in MONITOR as separate records, with a start time and a finish time. When registering absence in the system, you must enter when the absence started and when it ended. To be absent is not the same as not being present! No information about the absence, apart from when it was started, will be available until it is ended.
Start an attendance record by:
- Clocking-in. Use the In button for regular recording and the In Overtime button to register overtime before regular working hours. The employee will then be given the attendance status Clocked-in.
End an attendance record by:
- Clocking-out. Use the Out button for regular recording and the Out Overtime button to register overtime after regular working hours. The employee will then be given the attendance status Not Clocked-in.
Start an absence record by:
- Clocking-out using the Out absence button. An absence record is started when the recording is made. The recording terminal will then show:
Employee has attendance status Absent.
- Using the Absence Reporting procedure. Here an absence record can be started for an employee with status Not clocked-in at any optional time, in past time. For employees that are present (clocked-in), the absence record will be started during recording, at the same time as the attendance is ended.
End an absence record by:
- Clocking-in. The recording terminal shows that the clock-in will end the absence.
- Using the Switch Absence Code/Period procedure. Use Switch absence code to end a started absence record and to start a new one with another absence code. Use the Switch period to make an interruption of all of the started absence records, in other words to end them and at the same time create new ones. This makes it possible to print a correct salary basis.
- Special case - At late arrival a complete absence record is created when recording; an absence record that begins at the start of the regular working hours and ends when recording.
For an attendance record, the attendance time will only be the valid working hours according to the employee's schedule. Time outside the schedule will not be registered, unless it is registered as overtime.
The same applies for an absence record. Absence time will only be registered within regular working hours, time outside the schedule will not be registered. If you start an absence record at the end of the day and do not end it until three days later, absence will only be registered for the hours according to the regular working schedule for these days.