See also:
You will find a general description of how to manage lists in MONITOR in the chapter Managing Lists in the System under General in the MONITOR Basics guide.
What Does This Procedure Do?
The Authorize for Payment is used to authorize supplier invoices before they are paid. The invoice status will then be change to Authorized for payment. The procedure is useful when for example, the person responsible for payments, will make a final inspection of the invoices, before they are paid. You can select per supplier if you want to use authorize for payment. This is determined by the setting Authorize for payment in the Update Supplier. In the Settings procedure under the Purchase tab you will find a setting called Authorize supplier invoices for payment by default for new suppliers. If you configure this setting all new suppliers will be activated with "Authorize for payment".
In order to authorize an invoice for payment, the invoice must have status Final coded. You can not authorize invoices for payment that have status Registered or Preliminary coded.
When supplier invoices are going to be paid in the Accounts Payable, a check is made to make sure that the current supplier is marked with Authorize for Payment. Otherwise the invoice cannot be paid.
This procedure is included in the standard MONITOR and can be used not matter if the Electronic Invoice Management (EIM) is used or not. But if you use EIM you can preview the invoice image on your screen when the invoice is authorized for payment. The invoice image is loaded when you go to the next row. This way you can use the keyboard to quickly authorize invoices for payment by using arrow up + space.
What Update Options Exist for this Procedure?
When using the alternative Show already authorized for payment you can reset the status to Final coded on invoices that already are authorized for payment. By using the other alternatives you can authorize invoices for payment.
In this procedure you can write annotations and use stamps. Read more under How to Use Stamps in the Using MONITOR Procedures, under MONITOR Electronic Invoice Management.
Can Any Charts Be Displayed?
No charts or graphs can be displayed in this procedure.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics guide.