You enter a purchase account under the section Extra row info. This can also be entered on the order row if you de-select the setting Coding Only in Extra Row Info?. You can also enter Cost center, Cost unit and Project on the order rows. This is done in a coding box that can be opened in this field by using Alt+C or by clicking on the C (coding) button to the right of the field.
By using the setting Coding only in Extra row info? under Orders / Quotes, you can determine whether a coding should be made only under the Extra row info or be possible to perform directly on the order row.
If you have activated the setting Mandatory Coding on Order Rows?, the coding box appears automatically in the Account field if the part does not have product group. When saving, and you have this setting activated, the system checks that a purchase account has been entered on all order rows.
A purchase account number will automatically appear in this field, if a product group with a purchase account was linked to the current part in the Update Part procedure. The supplier must also be linked to a supplier group in the Update Supplier procedure. All Product groups and Supplier groups must be registered in the Product Groups procedure in the Global Settings. The purchase account can be changed temporarily in this field.
By activating the setting Part Row Coding According to Row Above on Orders?, the entered cost center, cost unit and project can automatically be suggested on the following row. However, the coding defined in the Product Groups procedure in the Global Settings overrides these settings. If an account is missing in the product group matrix or if Yes or Mandatory has been entered on any of the sub-objects in the Chart of accounts (fields cost center, cost unit or project) and no default values are entered in the product group matrix, this info is also loaded from the row above.
When it comes to the coding used for additional order rows (that is, parts without part numbers), you can use the setting Default Coding in Additional Order Rows on Orders/Invoices to determine whether the coding should be loaded from the standard account, the row above or not be coded at all. There are different accounts depending on whether the supplier is domestic, EU or import.
Setup price rows can, by activating the setting Setup Price Coding Same as Part's Coding?, be coded from the part in question instead of from the coding defined in the Product Groups procedure.
When you register a supplier invoice in the Register Supplier Invoice procedure, an accounting order with the current purchase account is created.
You will find all the abovementioned settings under the section Orders / Inquiries under the Purchase tab in the Settings procedure.