The Standard list with the alternative Not linked to invoice shows purchase orders with payment plans where there are partial invoices that are not yet linked. The partial invoice types Advance and Subsequent are shown if no invoice are registered. Partial invoices of the type Delivery are shown if the actual invoiced amount is less than the planned invoiced amount.

In the Amount column you will see what is left to be linked to supplier invoices. The Info column shows why a row cannot be released. This is shown in red. For rows that refer to advance or subsequent, the text Released can be shown in this column. It that case, it is ready to be linked to an invoice in the Invoice Basis procedure. For rows that refer to delivery, the text Delivery is always shown in this column. These can never be released here since they are delivered in the Arrival Reporting procedure. The checkbox in the Release column can be checked if the partial invoice shall be released (create supplier invoice basis). This can also be pre-selected under the Create tab. Already released rows or rows of type Delivery are not possible to release.

The release is executed by using the Save button in the Window functions. A confirmation will then inform you of how many supplier invoice bases that have been created.

The system then creates the invoice basis by copying the current partial invoice. This partial invoice will then be added as an invoice row to a new supplier invoice basis. These bases are then ready to be linked in the Register Supplier Invoice procedure. The created invoice basis will be a Debit invoice. The partial invoice type will be set to advance or subsequent on the invoice basis. The payment plan will also be updated and the released rows will get status Released.

Sample of a Standard list, with the alternative Not linked to invoice.

The Standard list with the alternative Arrived, not linked to invoice shows orders with payment plans where the invoice bases are released or arrival reported but not yet linked to supplier invoices. The list is specified per invoice row. The invoice bases in this list can also be printed in the Invoice Basis procedure if you have selected Only arrived, not linked to invoice in that procedure.

Each row corresponds to an invoice row on the supplier invoice basis. To the far left you will see to which partial invoice number it belongs. The consecutive number is shown in red if such a number is saved on the invoice row in the basis. The part number, name, quantity, price each and amount are loaded from the invoice row. The voucher date is loaded from the accounts payable.

Sample of a Standard list with the alternative Arrived, not linked to invoice.

The Standard list with the alternative Linked to invoice shows all invoice rows that are linked to a supplier invoice and when there is a payment plan on the supplier invoice basis.

Each row corresponds to an invoice row on the supplier invoice basis. To the far left you will see to which partial invoice number it belongs. The consecutive number, part number, name, quantity, price each and amount are loaded from the invoice row. The voucher date and payment date are loaded from the accounts payable.

Sample of a Standard list with the alternative Linked to invoice.

The Standard list with the alternative All shows all purchase orders with payment plans. All partial invoices are included, both linked and not linked.

The information is loaded from the payment plan on the purchase order. In the Amount column you will see what will be linked to invoices according to the payment plan. The Linked to invoice column shows what has been linked on the partial invoice. The Not linked to invoice column shows the difference between the columns Amount and Linked to invoice.

Sample of a Standard list with the alternative All.

The Only total list shows a total list of the selection made under Show (in the sample the alternative Not linked to invoice is used) as well as a total of the order value. There is one row per order number.

Sample of an Only total list with the alternative Not linked to invoice.