Settings for Shipping Management
Below you will find an outline of the settings that you should make in MONITOR before you can use the shipping management:
- Register the shipping agents as suppliers in the Update Supplier procedure in the Purchase module.
- Then you should register the shipping agents in the Update Shipping Agent procedure in the same module. More than one supplier code might be required for one and the same shipping agent due to the fact that different GAN numbers (freight payers) should be used. Multiple supplier codes can also be required for certain types of dispatch advice.
Settings
There are settings that need to be configured in the Shipping section under the Sales tab in the Settings procedure in the Global Settings procedure.
- Here you can for example enter Default package type and Default type of goods. However, if you want to have several goods types or package types other than the default this should be entered for the part. Please note that packaging parts have to be registered as parts, then it is possible to also enter package type.
- Shipment status after printout should be Shipped (status 4) in order for the dispatch advice to work.
- For Load destination from you should select Delivery address.
- The setting called Change transport/printout date to today's date when printing should in normal cases be unchecked.
Terms and Conditions
In the Terms and Conditions procedure in the Global Settings module you create terms for Delivery method and Terms of delivery.
- Register the delivery method, preferably one delivery method for each service in order to easier control the advising and codes, if any, in connection to this.
- Then create terms of delivery. The Code field is linked to Combiterms/Incoterms and should only be used for international deliveries. Register two separate delivery terms if you handle both domestic and international deliveries. If you select a code for Combiterms/Incoterms then you should enter Combiterms under Payer.
Number Series
You register the number series in the Number Series procedure in the Global Settings module.
- The general number series Waybill number (9 char) can be requested from the shipping agent that the company uses the most and it can also be used by the other shipping agents. The range/size of the number series should be dimensioned so that it will last for at least 18 months.
- DB Schenker shipment no. (9 char) should only be entered if the company wishes to have a separate number series for Schenker.
- PostNord Inrikes, PALL.ETT package no. (2, 8 char) is rarely used since the SSCC package number overrides it.
- SSCC (8, 9 char) is created based on the company's corporate identification number or is received from the shipper agent. If the SSCC package number is created based on the corporate ID number or is received from the shipping agent, that series contains 10,000 package numbers. If these 10,000 package numbers are not sufficient to last for 18 months, then the company has to request a larger number series from GS1 (formerly EAN). However, this will be charged.
- PostNord Expresspaket package no. (2, 8 char) is requested from PostNord.
Detailed descriptions of the settings can be found under Shipping Management in the Using MONITOR Procedures guide.