Shipping

In this section, you will find settings that apply to shipping.

Pre-filled packaging on package rows?

If you configure this setting, the registered Package type will be filled in by default in the Print Shipping Documents procedure in the Sales module. You register package types in the Update Part procedure. The part type Packaging must be selected.

Always delete zero-package rows?

This setting allows you to always delete the package rows with no quantity in them (zero) when you save in the Print Shipping Documents procedure. By default, this setting is always checked.

Default package type

This applies to the part type G (Packaging). If no Package type has been entered for a G-part (packaging part), the package type entered here will be shown by default on the package rows for a packaging part during shipping document printout.

Default type of goods

This applies to all part types except part type G (Packaging). If no Type of Goods (goods type) has been entered for an M-part, P-part, S-part or F-part, the type of goods that is entered here will be shown by default on the package rows for the part during shipping document printout.

Print receipt for shipping documents

If you select this option a separate receipt list will be printed, after the shipment printout using the Print Shipping Documents procedure, containing a list of the shipment that was previously printed. The list is the same as the one that can be printed in the Shipment List procedure, list type Receipt.

Type of address label

Here you can select a printer for printing address labels in the Print Shipping Documents procedure. The available alternatives are:

• Label printer - select this alternative when you use a special Zebra printer for printing address labels. The type of Zebra printer that will be used is selected using the setting called Type of shipping document printer.
• Laser printer A4 - select this alternative when you use a laser printer to print address labels on A4 size paper. It will print two address labels per A4 page.
• Laser printer A5 - select this alternative when you use a laser printer to print address labels on A5 size paper. It will print one address label per A5 page. In this case, you can also use A4 paper, but the printer still only prints one address label per page.

If laser printer A4 or A5 has been selected for printing of address label that printer can be added in the Printers procedure and then be selected in the Special 2 field, for affected users in the Users procedure. That printer will then become the default alternative when those users will print address labels.

Type of shipping document printer

Here you select whether or not a specific label printer should be used.

• No label printout if you do not use a special label printer.
• Zebra PilotPROM V 3.1X* if you are using a Zebra S500 (it has a PilotPROM installed).
• Zebra SoftPROM V 4.0* if you are using a Zebra S600 (it has a programmed flash memory called SoftPROM installed).
• Zebra SoftPROM V 4.0 (STE)* is used when applying the old STE standard (only for Företagspaket). This layout has been pre-programmed into the printer's memory as a factory setting. The printers can be of the older type Zebra S500 or S600.
• Zebra STE (PSI) (selected by default) is the standard today and is used when applying the STE standard (PostNord, DHL Freight, DSV Road, and DB Schenker). System requirements for label printers and models that have been tested can be found on our website. Please see http://www.monitorerp.com/products/monitorerp/systemrecommendations. Label layouts are included in MONITOR.

In the Print Shipping Documents in the Sales module there is a button called Zebra control panel. This control panel allows you to see information about the ports and PROMS that have been selected here, as well as print the Zebra configuration, built-in layouts and SoftPROM.
If you have chosen another label printer than the default Zebra STE (PSI) or if No label printout is selected, the shipping documents Bilpaket and ASG Exact are available in the Print Shipping Documents procedure in the Sales module. No additional services will then be selectable for the shipping documents. In the Zebra control panel you also transfer the new layouts from MONITOR to the printer's memory.

When a label printer is used to print transport labels (delivery address labels) to PostNord, DHL Freight, DSV Road, and DB Schenker, then the computer where the printer is installed should use the Windows driver "Generic / Text Only".

Warn if attempting to save without a shipping agent?

This parameter configures if a warning should appear when you click on Save during Print Shipping Documents if no shipping agent has been selected for a new shipment. However, it is possible to save a shipment without a shipping agent.

Shipment status after printout

Here you can choose which status should be set for a shipment after it has been printed in the Print Shipping Documents procedure.

If you are using rolling number series for SIS Waybill or Posten Företagspaket, you must purge old shipments before the number series ends. The system will check this during printout of shipping documents, and will suggest a purging if there are less than 100 numbers left. If the shipments have status 3-8, then a question will appear when purging to see whether these shipments should be purged as well. In order to avoid this question, you can configure this setting to 9.

Load as Shipper's reference on shipping documents

This setting allows you to choose what will be printed as the Shipper's reference on the shipping documents. The following alternatives are available:

• Nothing
• Customer Order Number
• Customer's Order Number
• Goods Labeling
• Our Reference for Customer Order
• Our Supplier Number
• Delivery Note Number
• Project

Load as Goods receiver's reference on shipping documents

This setting allows you to choose what will be printed as the goods receiver's reference on the shipping documents. The following alternatives are available:

• Nothing
• Customer's Order Number
• Your Reference for Customer Order
• Delivery Note Number

Load as Goods label on shipping documents

This setting allows you to choose what will be printed as the "goods label" on the shipping documents. The following alternatives are available:

• Nothing
• Customer Order Number
• Goods Labeling
• Customer's Order Number
• Package ID

Type of Goods label generation

Here you can select how the goods labeling should be loaded to the shipping documents. The following alternatives are available:

• Standard
• Move up
• Text Rows (not Package ID)

Load as delivery instructions on shipping documents

This setting allows you to choose what will be printed as the Delivery Instructions on the shipping documents. The following alternatives are available:

• Nothing
• Delivery Instructions
• Customer Order Number
• Customer's Order Number
• Goods Labeling
• Our Reference for Customer Order
• Our Supplier Number
• Delivery Note Number

Use packaging on fictitious parts at customer order registration?

Here you can select how you want to manage packaging for fictitious parts on customer orders. This concerns how to manage row type 6 (underlying fictitious part). The following alternatives are available:

• Row type 1
• Row type 1, 6, not Fictitious
• Row type 1, 6

The following table represents how the handling of packaging for fictitious parts is affected by these three alternatives:

X = prints the order row

• A separate order row for row type 1 and part type P, M or S will always be printed, regardless of these alternatives.
• A separate order row for row type 1 and part type F will be printed when you configure alternatives 1 or 3.
• A separate order row for row type 6 and part type P, M or S will be printed when you configure alternatives 2 or 3.
• A structure order row for row type 6 and part type F will not be printed with any of the alternatives, but an underlying order row (position 2) for row type 1 and part type F will be printed when you configure alternatives 1 or 3.

Interval in seconds between printouts to Zebra printer

Here you can configure an interval (pause) between each printout that is sent to a Zebra printer, when you print several labels at the same time. The purpose is to give each user enough time to tear off each label before the next one is printed out.

Level of customer number checkup during shipping

Here you can select to perform a control to make sure that the customer number is entered on a shipment in the Print Shipping Documents procedure. You can also choose that a warning shall appear or that the shipment should be blocked until the customer number is entered. The default option here is Warning.

Load destination from

This setting allows you to choose from where the destination (printed on the waybill) will be loaded. There are three alternatives:

• Dest. cust./suppl. -> Del. address - The destination is loaded from the Destination field under the Info tab in the Update Customer procedure. If this field is empty, the destination is loaded from the Delivery address. This alternative is selected by default.
• Delivery address - The destination is always loaded from the Delivery address.
• Place TOD->Dest.->Del. address - The destination is loaded from the Place of terms of delivery under the Terms of delivery tab in the Terms and Conditions procedure. If this field is empty, the destination is loaded from the Info tab in the Update Customer procedure. If this field is empty as well, the destination will be loaded from the Delivery address.

In the Customer List and Supplier List procedures, there is a list type called Shipping that allows you to see and update the Destination, Pallet registration number, Delivery date and Transport time. Even the "calculated" field called Delivery city is filled in. It has been obtained from rows 4 and 5 in the delivery address, and allows you to compare the destination and delivery city.

Default entry field in Print Shipping Documents

In this setting you can determine in which field the cursor will be positioned when the Print Shipping Documents procedure is opened. This is to facilitate the input when working in this procedure. The fields that can be chosen are:

• Shipping Agent
• Shipment Number
• Source of Info Type
• Source of Info Number

Default source of information

Here you can select which "source of info" that should be used by default in the Print Shipping Documents procedure. The default option here is customer order. You can select one of the following alternatives:

• Customer Order
• Stock Order
• Delivery Note
• Customer
• Supplier
• Purchase Order (Return)
• Subcontract
• Service Order

Classify rows on waybill?

Here you can choose whether or not to classify the package rows on the waybill when saving. If there are many package rows, it can be useful to be able to classify them. You can classify by package type, goods type or the unit for freight calculation mass or volume. Weight, volume, loading meters and extra quantity totaled per group. Additional text rows, if any, are not affected by this setting.

Use package type

The MONITOR system contains a system table with defined package types that can be used as a complement to the package types that the user can update, under the Shipping info tab in the Update Part - Sales procedure. With this setting you can decide which of these package types that should be available in the Package type field under the Basic data tab in the Print Shipping Documents procedure. The following alternatives are available:

• All
• Only system's
• Only own

Please Note! If you want to use own package types in the Print Shipping Documents procedure it is important that the own package type codes coincide with the codes at the shipping agent. The codes determine which type of transport vehicle the shipping agent will use and in some cases also the freight costs.

Change transport/printout date to today's date when printing?

If you check this setting today's date will be printed in the field for printout date on the SIS Waybill.

Save after printout

This setting determines if and how the Print Shipping Documents save after printing the shipping documents. When saving after printout the status will be changed.

• No - no saving is made.
• Yes - saving takes place (default).
• Yes and create new shipment - saving takes place and a new record is created (all information is removed from the window).

New shipment after EDI advice

If you activate this setting, the Print Shipping Documents procedure will automatically be set to creating new shipments after a successful EDI advising.

Reasonability check of customer order in Print Shipping Documents?

Here you can activate a control of the reasonability for customer order in the Print Shipping Documents procedure. The controls that can be activated here are:

• Not included in previous shipment (1) - a check is made to make sure that a customer order has not been included in any other previously saved shipment. The purpose of the control is to prevent double registration.
• Delivered not invoiced (2) - a check is made to make sure that a customer order has been delivered and that it has not already been invoiced. The purpose of this control is to prevent registration of a new shipment on an already invoiced customer order.
• Same customer (3) - a check is made to make sure that all linked customer orders belong to the same customer and delivery address (same address number).

In addition to the three alternatives above, you can also combine them in the following combinations; 1+2, 1+3, 2+3 or you can select All.

Reasonability check of stock order in Print Shipping Documents?

Here you can activate a control of the reasonability for stock order in the Print Shipping Documents procedure. The controls that can be activated here are:

• Not included in previous shipment (1) - a check is made to make sure that a stock order has not been included in any other previously saved shipment. The purpose of the control is to prevent double registration.
• Delivered, not final delivered (2) - a check is made to make sure that a stock order has been delivered and that it has not already been final delivered. The purpose of this control is to prevent registration of a new shipment on an already final delivered stock order.
• Same warehouse (3) - a check is made to make sure that all linked stock orders belong to the same warehouse and delivery address (same address number).

In addition to the three alternatives above, you can also combine them in the following combinations; 1+2, 1+3, 2+3 or you can select All.

Reasonability check of delivery note in Print Shipping Documents?

Here you can activate a control of the reasonability for delivery notes in the Print Shipping Documents procedure. The controls that can be activated here are:

• Not included in previous shipment (1) - a check is made to make sure that a delivery note has not been included in any other saved shipment. The purpose of the control is to prevent double registration.
• Delivered not invoiced (2) - a check is made to make sure that a delivery note has been delivered and that it has not yet been invoiced. The purpose of this control is to prevent registration of a new shipment on an already invoiced delivery note.
• Same customer (3) - a check is made to make sure that all linked delivery notes belong to the same customer and delivery address (same address number).

In addition to the three alternatives above, you can also combine them in the following combinations; 1+2, 1+3, 2+3 or you can select All.

Reasonability check of P-order (return) in Print Shipping Documents?

Here you can activate a control of the reasonability for purchase order during return shipments in the Print Shipping Documents procedure. The controls that can be activated here are:

• Not included in previous shipment (1) - a check is made to make sure that a return shipment is not included in any other saved shipment. The purpose of the control is to prevent double registration.
• Arrived not invoiced (2) - a check is made to make sure that return shipment has arrived and that it has not yet been invoiced. The purpose of this control is to prevent registration of a new shipment on an already invoiced return shipment.
• To the same supplier (3) - a check is made to make sure that all linked return shipments belong to the same supplier and delivery address (same address number).

In addition to the three alternatives above, you can also combine them in the following combinations; 1+2, 1+3, 2+3 or you can select All.

Reasonability check of subcontracts in Print Shipping Documents?

Here you can activate a reasonability check for subcontract (the goods) in the Print Shipping Documents procedure. The controls that can be activated here are:

• Not included in previous shipment (1) - a check is made to make sure that the subcontract is not included in any other saved shipment. The purpose of the control is to prevent double registration.
• Delivered not invoiced (2) - a check is made to make sure that the subcontract has been delivered and that it has not yet been invoiced. The purpose of this control is to prevent registration of a new shipment on already invoiced subcontracts.
• To the same supplier (3) - a check is made to make sure that all linked subcontracts belong to the same supplier and delivery address (same address number).

In addition to the three alternatives above, you can also combine them in the following combinations; 1+2, 1+3, 2+3 or you can select All.

Reasonability check of service order in Print Shipping Documents?

Here you can activate a reasonability check for service order (the goods) in the Print Shipping Documents procedure. The controls that can be activated here are:

• None
• Not included in previous shipment (1) - a check is made to make sure that the service order is not included in any other saved shipment. The purpose of the control is to prevent double registration.
• Not invoiced (2) - a check is made to make sure that the service order has been delivered and that it has not yet been invoiced. The purpose of this control is to prevent registration of a new shipment on an already invoiced service order.
• Same customer (3) - a check is made to make sure that everything linked to the service order belongs to the same customer and delivery address (same address number).

In addition to the three alternatives above, you can also combine them in the following combinations; 1+2, 1+3, 2+3 or you can select All.

Use Pacsoft Online for

Here you can select for which or for which combination of PostNord (Sweden) services that Pacsoft Online should be used.

• None
• PostNord DPD Utrikes
• MyPack (formerly Postpaket)
• PostNord DPD Utrikes + MyPack
• Postpaket Utrikes
• PostNord DPD Utrikes + Postpaket Utrikes
• MyPack + Postpaket Utrikes
• PostNord DPD Utrikes + MyPack/Postpaket Utrikes
• All PostNord Services

Use Unifaun Plus for goods searching

Here you can select Unifaun Plus for goods searching in the Shipment List procedure. This function is only available for Unifaun Online Plus-accounts and has to be activated via Unifaun Support. Contact Unifaun Support via www.unifaun.com to activate.

Settings for Unifaun Online must also be made in MONITOR:

• Under the Extra Info button in the Update Supplier procedure you have to enter Name and Code for Additional service 1-3 (Unifaun) for the intended shipping agent.
• In the Update Shipping Agent procedure in the Purchase module you have to have selected "Unifaun (general)" as Shipping agent ID for the shipping agent.
• Under the Extra info button in the Company Info procedure you must add User name for dispatch advice to Unifaun Online.

Use Unifaun OnlineConnect Printer mapping

This setting makes it possible to, per MONITOR user, determine which printer that should be used during export via Unifaun OnlineConnect in the Print Shipping Documents procedure. Activate the setting in order to export the user's printer number selected in the Shipping label in the Users procedure.

Automatic enumeration of SSCC prefix's start digit

If the SSCC shall be created from the GS1 company prefix, then this prefix can only consist of seven digits plus a start digit between 0-9. If you activate the setting, the start digit will be enumerated one step when the number series ends in the Number Series procedure. When the start digit is 9 and the number series ends, it will start over from 0.

Please Note! If the SSCC shall be created from the company's corporate identification number, the start digit shall always be set to 3. In this case, this setting must not be activated!

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