General Information about Print Log Ledger

This is a supplement function included in the Management Accounting.

You will find a general description of how to manage lists in MONITOR in the chapter Managing Lists in the System under General in the MONITOR Basics guide.

What Does This Procedure Do?

The Print Log Ledger procedure is used to print ledger/accounting order for the records that have been coded via the Posterior Coding procedure. A separate ledger/accounting order can be printed for the inventory log, manufacturing order log, calculation differences, price change log and invoice log. During startup, each ledger type should be linked to a separate voucher number series in the accounting. These first have to be registered and linked to the respective log in the Voucher Number Series procedure in the Global Settings.

The ledger consists of two parts, a detailed ledger that shows each individual log record and a total accounting order. It is always the total accounting order that will form the voucher in the accounting.

Incorrect Coding Records

If any incorrect records exist, this will be indicated in the Status column under the Create tab. It will also be indicated in red font at the top of the list. By incorrect records we mean that no coding method has been defined for the record in question. If none of the coding methods fits the log entry, an error code, 1-9, is saved that will help you to easier analyze why the entries become red and are not coded.

If the list type Only uncoded entries is selected, you can see the red entries grouped by error code. These might also explain why the records are red. In that list you can also mark which red records that should not be booked. Normally a red record means that something has been missed in the setup and needs to be attended to so the record will become black during the next posterior coding. But sometimes red records might be cause by other reasons and do not need to be booked, reasons such as:

• Deleted customer order which has not been coded in full.
• A deleted part which has been inventoried and has a zero balance.
• A calculation difference which can not be calculated because all log records have not been recorded on the order. Want to code the calculation difference manually in cases when it is short of time.

In the Posterior coding procedure, the log records are controlled against the coding methods according to certain logic. Check and error coding take place in the following order.

Error code:

1. The part is missing in the part register
2. The log type is missing in the coding method
3. The procedure is missing in the coding method
4. The part type is missing in the coding method
5. Characters are missing in the coding method
6. Manufacturing order is not coded in full
7. Quantity (subcontract or work) is missing in the coding method
8. Other term is missing in the coding method
9. The account is missing in the chart of accounts
10. The part type cannot be used with the selected price alternative

You can fix the problem by adjusting the coding methods in the Update Coding Method procedure and then make a new posterior coding. It is possible to approve a ledger that contains red records, and you can then transfer it to the general ledger. However, it is only the approved records that become transferred. The red records remain in the ledger and will be treated in the next posterior coding.

What Update Options Exist for this Procedure?

There are no update options in this procedure.

Can Any Charts Be Displayed?

No charts or graphs can be displayed in this procedure.

Window Functions

Read more about the Window functions under Window Functions in the MONITOR Basics guide.

See also:

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