Calculation Bases
Here you enter whether the shorter working hours should be based on the number of attendance days or attendance hours. Each entitled hour/day is multiplied by the factor saved in the Shorter working hours field in the Group Settings procedure or from schedule. Also the alternative "Calculation based on schedule" is based on the number of attendance hours.
The calculation basis that is used should be determined before you start using the procedure, and the right value must then be saved in the Group Settings or Update Schedule procedures. By creating several group settings, you can enter different values for daytime employees and shift employees, etc.
Example:
A daytime employee is entitled to 54 minutes per week in shorter working hours. If the calculation basis is per day, then the value of 0.18 hours should be saved in the Group Settings for daytime employees. If the calculation basis is per hour, you divide 54 minutes with 60 to convert minutes into hours and then you divide it by the number of working hours per week, such as 40. This result (that is 0,0225 hours) is then saved in the group setting or on the schedule.
Settings
- Minimum attendance/day. If the calculation basis is calculated according to Calculate / day, then you use this setting to indicate how many attendance hours per day are required in order to entitle shorter working hours for that day. If the value is set to 0, it is sufficient for an employee to clock-in at any time during the day in order to be entitled to shorter working hours for the entire day.
- Save total in. This is where you enter the time balance to which you want to save the shorter working hours. Balances are saved when you have created the list and click Save. Different alternatives include Shorter Working Hours, Makeup time, Comp, Shift comp and Flex.
- Get total from. When using the list type Move balances you enter from which time balance the hours shall be moved. Different alternatives include Shorter Working Hours, Makeup time, Comp, Shift comp and Flex.
- Non-working hours to include/Non-working days to include. Here you enter the number of hours or days that will be included in the shorter working hours.
- Salary type for shorter working hours. If you select a salary type here, an extended adjustment will be created for each employee for which the balance has increased in the calculation. This extended adjustment will be saved to the time 23:59 of the date selected in the To field under the Create tab. Normally this will be as of the last of the previous month. This salary type record can later be exported to the payroll program if such supplement is used. If the field is left empty, only the Save total in will become updated.
The procedure remembers the selected settings, so that they are configured the next time the user opens this procedure.