Using this option, the invoices are printed according to the customer setting.What Does This Procedure Do?
You can reprint all invoices using this procedure. The form types that can be printed are debit invoice, credit invoice, pro forma invoice, interest invoice, cash receipt, cash and credit invoice. You can also print an EDI invoice by exporting data to EDI.
No ledger or statistic updates take place in this procedure. The invoice will be given the same printout date as the original invoice.
You can print on a preprinted form or on a blank paper. In the Form Settings procedure, in the Global Settings module, you can describe how you want printouts to be handled, such as how many copies of the document you want to print, etc.
You can print an invoice at any time after the original invoice has been printed and approved.
You can also reprint pro forma invoices that are printed from customer orders and invoice bases.
Managing Windows
The Search Form in this procedure consists of two portions. In the left portion of the window, you can select the printout by entering an interval of order numbers, customer codes, invoice numbers or invoice date. If you leave these fields empty, the system will print all invoices with status 9.
In the left portion of the window you select if you want to print Invoices, Pro forma invoices or Interest invoices. For the options Invoice and Pro forma invoice, you can also select invoice type Invoice/Credit invoice or Cash/Cash credit. For the option Interest invoice you can choose Printout date and Terms of payment.
Other selections that can made here (depending which type of invoice has been selected) are: Copies, Print position, Print row type 5-6, Print revision, E-invoice, Print net weight, Factoring export (supplement), Export customs data (supplement), Export data to EDI (supplement), Show in company language, Print archive to PDF and Mark as Reprint.
In the right portion of the window, which only appears after you have clicked on Preliminary selection, you can see which invoices will be printed when clicking on Print. You can also deselect invoices that you do not want to print and preview an invoice by using Preview or double-clicking on the invoice number.
Read more about the different methods for printing invoices; "Preliminary Selection" and "Direct printing via intervals" that are described in the Help Function for the Print Invoices procedure.
No form check after printout is made in this procedure since no status is updated. In other words, the invoices can be printed repeatedly. If you want to export (factoring, customs data or EDI) the export must be approved after printout.
Invoice Status
An invoice always has a particular "status", depending at what stage the invoice is in the system. The invoice basis has Status 1 (Registered). When the invoice is printed and approved, it is given Status 9 (Invoiced). The following status options apply in general to invoices:
Attach XML File when Sending Invoices via E-mail
To customers that also use MONITOR attach an reprinted invoice or interest invoice as an XML file and send the file in an e-mail by using the function Send via e-mail in the Window functions. The default setting is to attach an XML file to the e-mail message along with the PDF file of the invoice that is always sent. This is configured under the button Attach XML file under the Info tab in the Update Customer procedure. The customer can then import the XML file from the e-mail message to the procedure window in the Register Supplier Invoice procedure or to the Procedure menu in order to register the supplier invoice. To attach the invoice as an XML file and import it to a supplier invoice by using drag and drop are functions included in the MONITOR-to-MONITOR feature.
Window Functions
Using this option, the invoices are printed according to the customer setting.
Read more about the other Window functions under Window Functions in the MONITOR Basics guide.