What Does This Procedure Do?
This procedure is used to register outgoing payments on account, that is, payments in advance made to suppliers. The paid amount decreases the debt to the supplier in the accounts payable at the same time as an accounting order for the payment is updated and can be printed in the Print Outgoing Payment Ledger / Accounting Orders procedure. All on account payments are automatically numbered from a number series that has been defined in the Number Series procedure in the Global Settings.
What is "On Account"?
An on account payment is a financial outstanding account between a customer and a supplier, which usually means that the customer makes partial payments in advance. For example, it may be used for large projects where the parties agreed that the customer should make periodic project payments in advance.
An on account payment received from a customer is registered in the system, and remains in the ledger as a "debt" to the customer. Later on, the payment can be transferred or set-off as a payment for one or more invoices. You cannot perform coding on an account that isn't linked to the currency on the on account payment.
It is also possible to send on account payments in a payment file using LB/FB/LBI/FBI. When such an outgoing payment is confirmed it will become "reversed" into a minus record in the accounts payable, just like a regular on account payment via BG/PG/CA.
Field Descriptions
Read more about the Window functions under Window Functions in the MONITOR Basics guide.