What is LB/FB?
LB stands for LeverantörsBetalning in Swedish ("supplier payment"), and is a rational way of managing your outgoing payments via the bank giro system using data communications. FB stands for FakturaBetalningsservice in Swedish ("invoice payment service") and is the postal giro equivalent to LB. A payment basis over the unpaid invoices is sent to the Bank / Post via the Internet. These invoices are then monitored by the bank / postal giro and paid on the due date of the invoices. Even international invoices (invoices with the payment methods LBI or FBI) are sent using this procedure. You can also send payment files via an Internet bank.
What Does This Procedure Do?
This procedure is used to create a list of transactions for electronic notification for LB/FB/LBI/FBI payments. The transaction list shows which payment records were created in the Make Payments or Payment Suggestions procedures, which have not yet been notified to the bank / postal giro systems.
The Transaction List window consists of an upper portion where you select Payment method, and a lower portion with the transaction list. When you open this procedure, you must enter the payment method for which the transaction list should be printed at the top of the window.
When you print a transaction list in this procedure, the system creates a data file containing the payment basis or information that is included in the transaction list. You must first enter the paths to the payment files under the section Accounts Payable under the Purchase tab in the Settings procedure.
The list shows which invoices are included in the payment basis. The payment file that has been created can then be sent electronically using an external program, such as Girolink or Internet bank.
The Bank giro central or Postal giro monitor the invoices to make sure that payments are made on time. When the invoice payments have been executed, they will send you a list of the payments made, together with a withdrawal receipt. These invoice payments are reported in a separate procedure called Confirmation LB/FB.
When a new payment file is created on the subsequent transaction lists, the previous payment file is overwritten. A dialog box will appear on you screen asking you to confirm that you want to delete or overwrite the old file.
When the payment file is created, you are given the option to open the transmission program / Internet bank used to send the payment file directly from the system. The path to the transfer program / Internet bank must first be entered by using the setting Path to communication program / Internet bank, under the section Payments oute under the Purchase tab in the Settings procedure.
You will now get a warning if no bank giro or PlusGiro number is entered for the supplier. If a supplier has no bank and PlusGiro number, a question appears asking if you want to continue. If you say No, the payment is canceled and no payment file is created. If you say Yes, a payment file is created.
Please note! The bank giro number and postal giro number must be correctly entered on the supplier, in order for the payments to be sent to the right payee (recipient).
Apart from the transaction list, a payment authorization (allowing the BGC/PG to withdraw the payment amounts from your accounts) is also printed, and can be signed by the authorized subscriber or signer and then faxed as a power of attorney or authorization for the payments. This payment authorization also shows the respective invoice information as well as a contact person for the payment. The contact person must have been registered with a FB/LB code under the References tab in the Company Info in the Global Settings module. Under the section Accounts Payable under the Purchase tab in the Settings procedure, you can now configure if a payment authorization shall be printed or not when printing the transaction list.
For invoices that are due on a "non payment day" (such as a Saturday or Sunday or holiday), the system will automatically reschedule the payment date to the following work day. Non payment days are updated in the Non Payment Days procedure in the Global Settings module.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics.