You will find a general description of how to manage lists in MONITOR in the chapter Managing Lists in the System under General in the MONITOR Basics guide.
What Does This Procedure Do?
Here you can print the registered but unpaid supplier invoices. You can also execute or make payments in this procedure. You register invoices in the Register Supplier Invoice procedure.
This procedure generates a list of payment suggestions that can be made, based on the selection alternatives you entered under the Create tab. You can select your list using: Supplier code, Supplier name, Supplier category, Due date, Currency code, Payment method and Priority.
There are different list types to choose from. Each list type presents the information in a different way. The different list types are described under Printout Samples.
The list shows all the "payment suggestions" classified by supplier or by due date. The list concludes with a total of all the invoices, and a total of all the invoices selected for payment. Invoices that have not been Final coded will not appear in the list.
For each invoice you can determine whether it should be paid or not directly in the list. This can be done by checking the invoice in the right column of the list.
If you enter a payment method, the outgoing payments are executed in this procedure for the invoices that have been checked for payment. This procedure can therefore be used as a complement to the Make Payments procedure or be used exclusively as a payment procedure when working in the Accounts Payable Ledger, if you wish.
When making payments, the system automatically creates payment coding. There is no possibility to manually code payments in this procedure. For additional information regarding payments, we suggest you read the Help Function for the Make Payments procedure.
When you print a list, all the invoices that were selected by default as approved for payment. If you save this list, this means that they will either be paid (if you have entered a payment method), or that their status will be updated to "Approved for payment". Please note that all invoices that have been saved without payment approval can still be paid, either by opening this procedure once more or by using the Make Payments procedure.
You can also view and pay international invoices that should be paid electronically. These invoices have the payment method LBI (bank payment) or FBI (PlusGiro payment). A warning appears for international payments if the supplier does not have all the necessary information in order to execute the payment. The check is made for invoices that are paid using the payment methods LBI and FBI. The system checks the supplier information that is registered under the button International payments in the Update Supplier. If any information is missing, the invoice is displayed in the payment window but it can not be paid.
In those cases when payments created in this procedure should be made via bank giro or PlusGiro, the Search Form will contain a field where you can enter the payment date. The field at the very bottom of the Create tab called Can be paid will be highlighted automatically if you have selected a payment method.
When making payments using one of the payment methods LB/FB/LBI/FBI, the system will ask 
question when you save the payment suggestion regarding if you want to open and print the transaction list. Click on Yes to switch straight to the Electronic Notification LB/FB procedure, to print a transaction list to a printer and create a payment file for these payments.
When making payments using one of the payment methods BG/PG/CA, the payments are saved to the next available batch number. The batch number is a consecutive number that is counted up for each payment "batch" that is registered. Each batch is the same as one day's summary of payments received from the Bank giro / PlusGiro. When using batch number, payments can be made for one payment day at a time. During integration into the accounting, a separate voucher is automatically created for each batch number. The batch number field is only active if you have entered a start code in the Number Series procedure in the Global Settings.
Non Payment Days
Via the setting Consider holidays when calculating due date, under Payments Out under the Purchase tab in the Settings procedure, it is possible to automatically redirect the system to set the due date to the preceding day or the day following the non payment day. Please note that the calculation of due date also considers the holidays that are registered in the Non Payment Days procedure.
What Update Options Exist for this Procedure?
In this procedure you can update the following fields on each invoice under the Display List tab: Due date, Signer, Payment method and Approved for payment. The list type Total / payment method does not allow you to update the payment method.
Can Any Charts Be Displayed?
No charts or graphs can be displayed in this procedure.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics guide.
