You will find a general description of how to manage lists in MONITOR in the chapter Managing Lists in the System under General in the MONITOR Basics guide.
What Does This Procedure Do?
Under the Create tab you can load transaction lists for advising of LB/FB/LBI/FBI and ISOSEPA payments. An transaction list shows which payment records were created in the Make Payments or Payment Suggestions procedures, which have not yet been notified to the bank / PlusGiro systems.
When you print a transaction list in this procedure, the system creates a payment file containing data for the payment basis that are included in the transaction list. You must first enter the paths to the payment files for LB/FB/LBI/FBI/ISO under the section Payments Out under the Purchase tab in the Settings procedure.
The list shows which invoices are included in the payment basis. The payment file that has been created can then be sent electronically by using an external communication program, such as Girolink or to an Internet bank. If the setting Path to communication program / Internet bank also has been entered under Payments Out under the Purchase tab in the Settings procedure, this program can be opened automatically when the payment file has been created.
The Bank giro central or PlusGiro monitor the invoices to make sure that payments are made on time. When the invoice payments have been executed, they will send you a list of the payments made, together with a withdrawal receipt. These invoice payments are reported in a separate procedure called Confirmation LB/FB.
When a new payment file is created on the subsequent transaction lists, the previous payment file is overwritten. A dialog box will appear on your screen asking you to confirm that you want to delete or overwrite the old file.
When the payment file has been created, you are given the option to open the communication program used to send the payment file directly from the system. The path to the communication program must first be entered by using the setting Path to communication program / Internet bank, under the section Payments out under the Purchase tab in the Settings procedure.
You will now get a warning if no bank giro or PlusGiro number is entered for the supplier. If a supplier is missing both these numbers, a question appears asking if you want to continue. If you say "No", the payment is cancelled and no payment file is created. If you say "Yes", a payment file is created.
The bank giro and PlusGiro number must be correctly entered on the supplier, in order for the payments to be sent to the right payee (recipient).
Apart from the transaction list, a payment authorization (allowing the BGC/PG to withdraw the payment amounts from your accounts) is also printed, and can be signed by the authorized subscriber or signer and then faxed as a power of attorney or authorization for the payments. This payment authorization also shows the respective invoice information as well as a contact person for the payment. The contact person must have been registered with a FB/LB code under the References tab in the Company Info in the Global Settings module. Under the section Payments Out under the Purchase tab in the Settings procedure, you can now configure if a payment authorization shall be printed or not when printing the transaction list.
For invoices that are due on a "non payment day" (such as a Saturday or Sunday or holiday), the system will automatically reschedule the payment date to the following work day. Non payment days are updated in the Non Payment Days procedure in the Global Settings module.
In the procedure you can also trace, print or resend sent transaction lists. This way you can see when an invoice was sent to the bank, who sent it and on which transaction list. This is useful if for example the supplier wants to have information about the payment. You can also resend the payment file if for example some information was missing or if the filed was not approved by the bank the first time.
What is LB/FB?
LB stands for LeverantörsBetalning in Swedish ("supplier payment"), and is a rational way of managing your outgoing payments via the bank giro system using data communications. FB stands for FakturaBetalningsservice in Swedish ("invoice payment service") and is the PlusGiro equivalent to LB. A basis over unpaid invoices is sent to the Bank / PlusGiro via the Internet. These invoices are then monitored by the bank / PlusGiro and paid on the due date of the invoices. Even international invoices (invoices with the payment methods LBI or FBI) are sent using this procedure. You can also send payment files via an Internet bank.
Window Functions
Select Create payment file in order to create a payment file for the selected file format.
Read more about the other Window functions under Window Functions in the MONITOR Basics.
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