See also
You will find a general description of Managing Lists in the System in the chapter MONITOR General Information in the MONITOR Basics.
What Does This Procedure Do?
The supplier invoice ledger shows all the invoices that have been registered with a consecutive number in the Register Supplier Invoice procedure. The ledger shows each specified invoice individually, and contains a total accounting order. It is formatted like a voucher, and contains all the invoices in the ledger. If you use preliminary coding of invoices, the system creates separate ledgers for preliminary coded invoices and final coded invoices. When you cancel (delete) supplier invoices, you can also print a ledger/accounting order for deleted invoices.
You select the ledger type under the Create tab by choosing either Preliminary coded, Final coded or Deleted.
After printout, you can reset the ledger/accounting orders. The ledger/accounting orders can be printed to a printer or viewed on your screen. You can also preview the printout. Read more about the ledger and accounting orders under the Printout Samples.
Each ledger printout is numbered according to a consecutive ledger number. When you start using your MONITOR system, you must register the start codes for each respective ledger type in the Number Series procedure in the Global Settings module.
If you have the Accounting module installed, you can also use integration to transfer the accounting from the different ledgers directly to Accounting. This is entered under the Integration heading under the Accounting tab in the Settings procedure. The transfer is made when you reset each respective ledger.
If the ledger containing final coded supplier invoices has been integrated into your Accounting, each individual invoice's voucher date will be the accounting date in the Accounting (in other words, each supplier invoice creates its own voucher in the Accounting, using the consecutive number as its voucher number). However, this does not apply if the setting Integration Basis with Total for Supplier Invoices? is configured under the Integration heading under the Accounting tab in the Settings procedure. In this case, the total accounting order will be used as a voucher.
For the preliminary coding ledger, the total accounting order is always used as a voucher in the accounting. The voucher date is configured automatically. If the ledger should contain invoices dated in two different accounting periods, the system will automatically break off at the start of a new month. A break off is also made if the periods belong to two different accounting years, for example when a ledger is printed containing invoices that are dated in both December and January and a year-end was made at the end of December. In this case, two ledgers/accounting orders are automatically printed. There is also an option that allows you to manually determine which voucher date should be recorded in the Accounting. To do this, you must use the Voucher date field. This field is only visible if you have filled in the Date To field under the Create tab.
When integrating ledgers to the Accounting, each ledger type must be linked to a unique voucher number series in the Accounting. Those number series are defined in the Number Series and Voucher Number Series procedures in the Global Settings module.
You can classify by date, and select by consecutive number, supplier code and date. You can also print the coding of each invoice.
There are four different ledger types to choose from:
The first type, Preliminary coded, is a ledger containing those invoices that have been preliminary coded in the system. The second type, Final coded, is a ledger containing final coded supplier invoices. The third list type, Deleted final codings, is a ledger containing the final coded supplier invoices that have been deleted. The fourth list type, Deleted preliminary codings, is a ledger containing the preliminary coded supplier invoices that have been deleted. You delete invoices in the Register Supplier Invoice procedure.
If Management Accounting is used
When approving a ledger, the order number is sent to the accounting if you use the Management Accounting. This only applies if detailed integration is used, not if totaled integration is used. Order number is then shown when you print the supplier invoice ledger.
What Update Options Exist for this Procedure?
There are no update options in this procedure.
Can Any Charts be Displayed?
No charts or graphs can be displayed in this procedure.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics.