What Does This Procedure Do?
This procedure is used to create Periodic Statements. The periodic statement is a simulated closing of the accounts, which can be performed anytime during the accounting year. You can also make a periodic statement for a previous period. This means that even though you have started to register vouchers on e.g. period number 7, you can still make a closing of the accounts for period number 6 (per the last of June). (These periods correspond to the mentioned dates when the accounting year is the same as the calendar year.)
The system only allows you to work with one periodic statement at the time. This means that the previous financial statement is deleted when a new one is created.
When closing the accounts in a periodic statement, the transactions of the period are copied to a separate place in the database. This makes it possible to make transactions that only affect the periodic statement parallelly to the current accounting. The user can then work with transactions that do not affect the accounting in the current accounting year.
The vouchers made in the periodic statement are always numbered in the voucher number series 20, which is reserved for this purpose. That is why it is important that the number series is updated in the Voucher Number Series procedure in the Global Settings module.
It is easy to switch between the current year, periodic statement and annual financial statement. You switch the accounting year in the MONITOR window menu under File | Change accounting year.... This switch can only be made when all procedures in the system are closed.
To reduce the risk of mixing up the periodic statement and the current year, all lists are labeled with the concerned period/year. In all accounting procedures, at the top of the procedure window, it is displayed in which accounting year the user is located.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics.