Switch Period

By clicking on this button, a period switch will be performed in the system. The previous period will then be locked for all accounting measures. If advanced period management is applied, the period will instead be closed.

Checks Made at Period Switch

When you switch period in this procedure, an automatic check is made by the system. This is done to simplify the management for the user, so that important steps are not forgotten before the period switch. The performed checks are:

• Accrual accounting released – accrual accountings are released in the Release Accrual Accounting procedure.
• Vouchers loaded – checks if ledgers, belonging to current or previous periods, are checked and saved in the Load Vouchers procedure.
• VAT report printed – checks if the VAT report is printed for the period that you are closing. This is done in the Print VAT Report procedure.
• AutoCoding released - AutoCoding is released in the Release AutoCoding procedure.
• Scheduled depreciation performed – checks that scheduled depreciations are performed for the month that you are closing. This is done in the Scheduled Depreciation procedure. This is only applied if the sub-module Fixed Assets is included in the system.
• Ledgers printed - if any ledger related to entries in a period that you are closing or previous periods has not been reset, a warning appears. The check also shows the status for each type of ledger.

The Period Management window – Check before period switch

Click on the Check button and the controls above will be performed. If any of the items above has not been performed, a warning appears (a red exclamation mark). The period switch can then be canceled by clicking on the Cancel button. The period switch can, however, be executed although warnings show that one or several items are not completed.

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