One way to adjust the incorrect vouchers is to make a rectifying voucher. MONITOR also allows you to make the modifications directly in the vouchers. Conversely, you can also lock vouchers for editing so that a rectifying voucher must always be created to adjust an incorrect voucher. Locking vouchers for editing is determined by the setting All accounting entries shall be locked for editing, under General under the Accounting tab in the Settings procedure.
The modifications can be performed only if the voucher in question belongs to an open period. In the current accounting year you can have three periods open at the same time.
If you have not activated the setting above you can make the modifications directly in the vouchers. Then you load the incorrect voucher and then you add or delete coding rows, change the coding, amount or other information on the existing coding rows. If the voucher is a customer or a supplier invoice, the modifications will affect the accounts receivable or accounts payable.
Example of modification of voucher.
In the example above, the account 3211 has been changed to account 3312. Any information changed on the coding row will then be crossed out at the same time as a new coding row automatically is inserted, containing the new account. Information on the new coding row will be underlined. These modifications are also displayed in the journal and in the general ledger.