General

In this section, you will find general settings that apply to the Accounting module.

AutoCoding/AutoAllocation at account level?

If you activate this setting, the AutoCoding items will only be registered at account level in the AutoCoding procedure in the Accounting module. This is useful if you only need to autocode against basic account. During voucher registration the AutoCoding will be released, even though cost center, etc., is entered on the coding rows.

If this setting is not checked and allocation exists on the account, cost center, and cost unit, then this allocation will be released during AutoCoding even if project is entered.

Advanced period management?

The system can have up to three open accounting periods at the same time during simple period management, but when you use advanced period management there is no such limitation. During simple period management (when this setting has not been checked), there are two different modes for each accounting period: either open or locked. In an open period you can make entries (book-keeping) but in a closed period you cannot make entries. A new period can only be opened by a period change. The previous period will then be locked for all accounting measures.

During advanced period management, the user has greater opportunities to affect which periods in the fiscal year that should be open or locked for accounting. Furthermore, each period can be set to one of three possible modes: open, closed or locked. When changing period, the previous period will become closed for all accounting measures. In a period like that you cannot perform any accounting, however you can open it for accounting afterwards.

You can switch periods in the Period Management procedure in the Accounting module.

Create forecast as of current period?

This setting determines whether the forecast values for accounts are created as of current accounting period and forward in time. If this setting is inactivated, the forecast values will always be created as of next accounting period and forward in time.

SRU code mandatory in Chart of Accounts?

Here you can select whether or not it should be mandatory to enter the SRU code when registering an account in the Chart of Accounts procedure.

Use category management for project category?

If you check this setting you can display category explanation windows with multiple selection options in the Category field in the Register Project procedure. You create selection terms in the Category Management procedure in the Global Settings module. The project category setting for fixed assets also determines the amount of help that will be available in the Create tab for the lists where you can select by part category. The setting is activated by default.

If this setting is not activated you can enter project categories as additional text. You can then enter a maximum of 15 characters. By using the button next to the category field, you will find instructions of how to enter categories. These instructions are entered in the Categories procedure under Tables in the Global Settings module.

Account classes that move balance to next year (e.g. 1,2, ...)

Here you can enter which account classes that should move balance to next year during Switch Year. That is, move CB (Closing Balance) to OB (Opening Balance). The balance is moved by clicking the button Load from previous year's CB in the Opening Balance procedure.

It is possible to separate the account classes using comma or period in the field, for example "1,2,3" or "1.2.3".

All accounting entries shall be locked for editing

If you activate this setting, all vouchers will be locked for editing in the Register Vouchers procedure. This setting is useful if legislation requires that a correction voucher always must be created for already recorded incorrect vouchers.

of