Please note! An adjustment of the recording of an invoice will not automatically make the same adjustment in the invoicing log which might contribute to or cause a difference in the accounting.Why Use This Procedure?
The Update Accounts Receivable Ledger procedure is used to register new, modify or delete existing records in the Accounts Receivable Ledger. The accounts receivable ledger consists of all the accounts receivables (debts due from customers) that have been updated in the system. The fields that can be modified in an existing record are: Payment terms and Due date. You normally create ledger records when printing invoices or interest invoices.
This procedure is mainly used during system startup, to make sure that invoices from previously used systems will be included in the new Accounts Receivable Ledger.
When you delete records in the ledger, you create accounting records to make sure that even the equivalent removal or deletion will take place in your accounting. The sales statistics are also updated when deleting invoices.
During registration, you can also enter coding for each invoice. You can also update the customer statistics at the same time.
After registration, you can print an invoice list in the Print Customer Invoice Ledger/Accounting Orders procedure. When deleting customer invoices, the system will automatically create an offset accounting order that can be printed in the abovementioned procedure. If you use detailed integration of customer orders, the deleted invoices will be printed in a separate ledger called Deleted.
You can link to this procedure from the Print Customer Invoice Ledger / Accounting Orders and Print Interest Invoice Ledger / Accounting Orders with the right invoice loaded in order to adjust incorrect codings.
Adjust Coding before Approving Invoice Ledger
If integration between the accounts receivable ledger and the accounting takes place via ledger, you can enter the invoice number to adjust codings that have not yet been transferred to the accounting. Open the coding window and make the adjustments. For this to work, the setting Integrate Incoming Payment Ledger into Accounting, under Integration under the Accounting tab in the Settings procedure, must be set to Yes, via ledger.
Please note! An adjustment of the recording of an invoice will not automatically make the same adjustment in the invoicing log which might contribute to or cause a difference in the accounting.
Adding and Deleting
You can remove (delete) an incorrect customer invoice. The system will then create an accounting order that will correct the initial coding. The same applies to the sales statistics. When you delete a customer invoice an offset accounting will be created. Before you delete the invoice, the system will ask a control question. Read more about deleting records under MONITOR General Information in the MONITOR Basics.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics guide.