See also:
You will find a general description of how to manage lists in MONITOR in the chapter Managing Lists in the System under General in the MONITOR Basics guide.
What Does This Procedure Do?
Under the Create tab you can load and print a customer invoice ledger and a total accounting order. The customer invoice ledger shows the coding for those invoices that have been printed. However, the actual invoices are printed in the Print Invoices.
The customer invoice ledger concludes with a total accounting order, which is formatted like a voucher, and contains all the invoices in the ledger. After printout, you can reset the ledger/accounting orders.
Each ledger printout is numbered according to a consecutive ledger number. When you start using your MONITOR system, you must register the start codes for each respective ledger type in the Number Series procedure in the Global Settings.
You can see samples of this ledger, containing explanations under printout samples.
Integrated
If you have the Accounting module installed, you can also use integration to transfer the accounting from the different ledgers directly to the Accounting. This transfer takes place when you reset the ledger. If integration shall be used or not is determined by the setting Integrate customer invoice ledger into Accounting, under the section Integration under the Accounting tab in the Settings procedure. There are three integration alternatives for this setting.
It is the total accounting order that will be generated into a voucher in the accounting. The voucher date is configured automatically. If the ledger should contain invoices dated in two different accounting periods, the system will automatically break off at the start of a new month. In this case, two ledgers/accounting orders are automatically printed. There is also an option that allows you to manually determine which voucher date should be recorded in the Accounting. To do this you must use the Voucher date field. This field is only visible if you have filled in the Date To field in the Create tab.
If you have not configured the setting Integration basis with total for customer invoices, under Integration under the Accounting tab in the Settings procedure, it is not the total accounting order that will become the voucher in your accounting. In that case, each invoice creates its own voucher in the Accounting, using the invoice's voucher date as the voucher date in the Accounting. The invoice number will automatically be used as the voucher number in the Accounting module.
When activating the setting that each invoice creates its own voucher, the invoice ledger printout of deleted invoices will be a bit different. Under the Create tab can select which ledger type you want to print; Customer invoices or Deleted. All the deleted invoices will then automatically end up in the ledger type Deleted.
When integrating ledgers to the Accounting, each ledger type must be linked to a unique voucher number series in the Accounting. Those voucher number series are defined in the Number Series and Voucher Number Series procedures in the Global Settings module.
If Management Accounting is used
When approving a ledger, the order number is sent to the accounting if you use the Management Accounting. This only applies if detailed integration is used, not if totaled integration is used. Order number will then be displayed on the printout of customer invoice ledger.
What Update Options Exist for this Procedure?
There are no update options in this procedure.
Can Any Charts Be Displayed?
No charts or graphs can be displayed in this procedure.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics guide.