With this option, the interest invoices are printed according to the customer setting.You will find a general description of this type of window in the MONITOR Basics guide, in the chapter called MONITOR General Information.
What Does This Procedure Do?
You can print interest invoices using this procedure. The basis for sending interest invoices is created when an invoice is paid too late. The interest charge settings must be updated entered under the section Interest invoices under the Sales tab in the Settings procedure. Before printing, you can print a list showing which invoices have generated an interest invoice for each customer. This is done in the Interest Invoice Basis procedure. In this procedure you can also create interest invoice exceptions for invoices paid too late.
You can print on a preprinted form or on a blank paper. In the Form Settings procedure in the Global Settings, you will find settings for the form Interest invoice, such as how many copies of the document you want to print, etc. You can print interest invoices at any time.
Managing Windows
The Search Form in this procedure consists of two portions. In the left portion of the window, you can select the printout by entering an interval of customer codes or customer names. If you leave these fields empty, the system will print interest invoices for all the customers.
In the left portion you also select printout date, our reference, your reference, payment terms and copies.
In the right portion of the window, which only appears after you have clicked on Preliminary selection, you can see which interest invoices will be printed when clicking on Print. To the right of the customer code you will see the customer's/invoice's currency. Here you can preview an interest invoice by using Preview or double-clicking on the customer code.
Read more about the different methods for printing invoices; "Preliminary Selection" and "Direct printing via intervals" that are described in the Help Function for the Print Invoices procedure. These methods also apply when printing interest invoices.
During both of these methods, a form check is performed after printout. The interest invoices that have been printed will appear in the right portion of the window and you can now approve the printouts, update status, deselect reminders, reprint or cancel the printouts. This means that the printouts can be reset or restarted, in case you have a paper jam in your printer etc.
Interest Invoice Status
An interest invoice always has a particular status, depending at what stage the invoice is in the system. When an invoice basis is created, it is given Status 1 (Registered). When the invoice is printed and approved, it is given Status 9 (Invoiced). The following status options apply in general to invoices:
Integrated
After printing invoices, the accounts receivable ledger is updated. You may print the ledger or accounting orders for these invoices using the Print Interest Invoice Ledger / Accounting Orders procedure. You will find four alternatives regarding integration between the ledgers and the accounting for the setting Integrate Customer Invoice Ledger into Accounting, under Integration under the Accounting tab in the Settings procedure:
Attach XML File when Sending Invoices via E-mail
To customers that also use MONITOR you can attach an interest invoice as an XML file and send the file in an e-mail by using the function Send via e-mail in the Window functions. The default setting is to attach an XML file to the e-mail message along with the PDF file of the interest invoice that is always sent. This is configured under the button Attach XML file under the Info tab in the Update Customer procedure. The customer can then import the XML file from the e-mail message to the procedure window in the Register Supplier Invoice procedure or to the Procedure menu in order to register the supplier invoice. To attach the invoice as an XML file and import it to a supplier invoice by using drag and drop are functions included in the MONITOR-to-MONITOR feature.
Window Functions
With this option, the interest invoices are printed according to the customer setting.
Read more about the Window functions under Window Functions in the MONITOR Basics guide.