E-mail

In the Address field you can enter the supplier's main e-mail addresses which are not linked to a certain reference. You can register several e-mail address rows per supplier.

By pressing the F3 key or by double-clicking in the field, you open the standard e-mail program with the selected e-mail address already loaded. It is then possible to create a log record with a hyperlink to the e-mail message under the SRM tab. This log can be configured as automatic or via a question. This is determined with the setting Use Outlook integration when e-mailing from Update Supplier/Supplier Info under SRM under the Purchase tab in the Settings procedure.

In the Comments column you can enter a description of each e-mail address.

Under Recipient of you can select which type of e-mails that should be sent to the e-mail address. The following e-mail alternatives exist:

• Order confirmation reminder - this address is the recipient of e-mail messages sent to the supplier from the Order Confirmation Reminders procedure.
• Delivery reminder - this address is the recipient of e-mail messages sent to the supplier from the Delivery Reminders procedure.
• Delivery schedule - this address is the recipient of e-mail messages sent to the supplier from the Print Delivery Schedules procedure.
• Delivery schedules - subcontract - this address is the recipient of e-mail messages sent to the supplier from the Print Delivery Schedules - Subcontract procedure.
• Purchase order - this address is the recipient of e-mail messages sent to the supplier from the Register Purchase Order procedure. This address will override the e-mail address entered as the reference on the order.
• Purchase order - Blanket order - this address is the recipient of e-mail messages sent to the supplier from the Register Blanket Order - Purchase procedure.
• Subcontract P-order - this address is the recipient of e-mail messages sent to the supplier from the Comprehensive Document (Subcontract) procedure.

In the Print Supplier Label procedure you can create a list to use when sending e-mails. You can select the company's main e-mail address or the reference's e-mail address. You enter the e-mail address to the references in the section References above.

If the "Recipient of" field is empty the following applies:

• Order confirmation reminder, Delivery reminder and Delivery schedule will load the address from the first address row where the Recipient of field is empty.
• Delivery schedule - subcontract loads the address from the recipient of Delivery schedules.
  If no recipient of Delivery schedule is selected, the address will be loaded from the recipient of Subcontract P-order.
  If no recipient of Subcontract P-order is selected either, then the address will be loaded from the recipient of Purchase order.
  If no recipient of Purchase order is selected, the address will be loaded from the first address row where the Recipient of field is empty.
  And lastly, the address from the first reference row will be loaded.
• Purchase order will load the address from the reference on the order.
• Subcontract P-order loads the address from the recipient of Purchase order.
  If no recipient of Purchase order is selected, the address will be loaded from the first address row where the Recipient of field is empty.
  And lastly, the address from the first reference row will be loaded.

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