You will find a general description of how to manage lists in MONITOR in the chapter Managing Lists in the System under General in the MONITOR Basics guide.
What Does This Procedure Do?
Under the Create tab in this procedure it is possible to load a list to cancel or "undo" payments that have been executed in the Payment Suggestions or Make Payments procedures. You can cancel payments if, for example, you by mistake ordered payment of invoices in the Payment Suggestions procedure. An adjustment like this should only be done while the invoices still remain in the transaction list and has not been sent to the Bank giro etc. It is possible to cancel entire outgoing payment ledgers, transaction lists, etc.
When you cancel payments, you delete all the full or partial payment records that have been registered on the invoices, which means that you can create brand new payments instead. In other words, when you "cancel" payments, the invoices are returned to the accounts payable ledger as “unpaid” with the entire invoice amount as a rest amount to be paid. If the invoices are included in the transaction list for electronic notification to LB/FB, they will also be deleted there.
During payment cancellation, the system automatically creates an accounting adjustment in the Print Outgoing Payment Ledger / Accounting Orders. The ledger entry that is posted there is an offset for the cancelled payment. The offset record is only created if a ledger posting was created for the actual payment. In other words, if you cancel an LB/FB payment, the system will normally not generate an offset ledger posting, since the ledger postings for these payment methods are created only after the payment confirmation has been received. The latter does not apply if you do not use confirmations in your system. This is determined by the setting Confirmation LB/FB? under the section Payments Out under the Purchase tab in the Settings procedure.
After the cancellation, a control question appears allowing you to print the outgoing payment ledger (provided that the cancellation contains payments that have been recorded). When you use direct integration (without ledger) to the accounting, you will instead see which voucher number that has been created for the cancellation.
What Update Options Exist for this Procedure?
In this procedure it is possible to cancel payments in a list.
Can Any Charts Be Displayed?
There are no charts or graphs available in this procedure.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics guide.