List Settings

Here you can enter different payment information for the invoices in the list.

Domestic Payments

Select this alternative for domestic payments in the company currency.

International Payments

Select this alternative for international payments, i.e. invoices registered in a foreign currency.

Batch Number

Here you can see the next batch number that shall be registered. Batch number is an automatic function that sets a consecutive number for a payment batch that corresponds to each summary from the Bank giro and PlusGiro. The batch number is automatically loaded from the Number Series and will keep payments together that are executed the same payment day. During integration into the accounting, a separate voucher number is created for each batch.

Furthermore, you can search by batch number in certain lists and procedures, for example Print Incoming Payment Ledger / Accounting Orders and Search Accounts Receivable List.

The Batch number field is only active if you have entered a start code on the row Batch number incoming payments in the Number Series procedure in the Global Settings.

Payment Date

Today's date is shown by default. You can change it to the date when the invoices in the list were actually paid. The system always suggests this payment date for all the invoices in the list, but you can change it for each individual invoice if needed (this is not possible when using batch numbers).

Payment Method

Here you will select the payment method used to pay the invoices. The system always suggests this payment method for all the invoices in the list, but you can change it for each individual invoice if needed. You can enter a Default payment method for incoming payments, under Invoices under the Sales tab in the Settings procedure.

Account

Here you enter against which account the payment shall be recorded. The default account is loaded from the table Standard Accounts. This is useful when more than one account is used for registration of payments depending on currency. If an account has Spec/Quantity activated and is linked to a currency, a warning appears if the currency on the incoming payment does not coincide with the currency on the account.

Batch total

Enter the total of the entire batch of payments. The Batch rest field shown at the bottom of the list is constantly updated and shows the difference between the batch total and the payments received.

Text

When using batch numbers, you can enter an explanation for the payment that is being registered. You can, for example, refer to the consecutive number or reference number on the summary received from the BG/PG. This text will be shown as a voucher text when the voucher is recorded in the accounting via integration.

Default Pay

Check this box if all the invoices should be checked under the "Pay" column in the list by default.

Include Credit

Enter whether credit invoices should be included in the list.

Currency Code

Enter the currency for the current payment when you have selected the alternative International payments. Please note that the system only manages one currency per payment.

Exchange Rate

Here you will see the current exchange rate for the selected currency code. The exchange rate can be changed.

Bank Charge

Here you enter the bank charge, if any. The bank charge is automatically coded according to the standard account for bank charge. For this purpose a special standard account has been added to the Global Settings | Tables | Chart of Accounts / Standard Accounts. The new standard account is called Balance account for bank charges. It is possible to code bank charges on the same account as the payment if you have configured the setting Bank charges are coded on the same account as the payments under Payments in under the Sales tab in the Settings procedure. The bank charge can be registered in the same currency as the invoice or in the company currency. Please note that if the invoice is registered in the company currency, no currency code can be selected for the bank charge.

Include Zero Invoices

This setting makes it possible to pay invoices with zero (0) amount.

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