What Does This Procedure Do?
The procedure is used to continuously register new acquisitions of fixed assets. To be able to register fixed assets in this procedure, they must have been acquired during the current accounting year. Fixed assets acquired prior to the current accounting year are registered in the Historical Acquisitions procedure. You can also delete fixed assets here. Deleting a fixed asset is not permitted if there are any transactions recorded on the object. Also, it cannot be a so-called main object. Sold fixed assets can be deleted in the procedure called Purging Procedures in the Global Settings module.
When registering fixed assets, a lot of information must be entered in this window. Each object must be linked to a fixed asset group. Fixed assets do not have to belong to the same fixed asset group. The groups are registered in the Register Fixed Asset Groups procedure.
The procedure also contains information about the fixed asset, such as acquisition date, voucher number, serial number, location, work center, category etc. If the fixed asset is to belong to a cost center, cost unit or project you can enter this information here.
Here you also enter whether or not the fixed asset shall be linked to a main object. This means, that when a main object is sold or retired, the linked objects will also be affected.
In the window you enter among other things different valuation amounts that are to be registered for the fixed asset. These include the object's acquisition value, lowest residual value, replacement value and alternate value. These values are important when calculating the fixed asset's scheduled and calculated depreciation. The basis for calculation of depreciations is selected under Fixed Asset Register under the Accounting tab in the Settings procedure.
An information section shows the accumulated depreciation and the last period's depreciation executed for the current object. Information about the residual value is also given. There are also fields showing when and by whom the fixed asset was created. The corresponding information is displayed regarding modifications.
To simplify the registration of acquired fixed assets, there is a direct link from the Register Supplier Invoice procedure under the Accounts Payable menu in the Purchase module. In this procedure, after the final coding of the invoice, you press the Fixed Assets button to link directly to the Register Fixed Assets procedure. Certain information about this object will be filled in automatically based on the registered invoice information.
Window Functions
Use Delete to delete a current fixed asset. Deleting a fixed asset is not permitted if there are any transactions recorded on the object. Also, it cannot be a so-called main object.
Read more about the other Window functions under Window Functions in the MONITOR Basics guide.