The Supplier Invoice Tab

When you open the procedure, the Supplier Invoice tab first appears. The next available consecutive number is entered automatically and the cursor is positioned in the Supplier code field. At the top right portion of the window you can see the status of a registered invoice. Depending on a system setting, new invoices will either get status Registered or Preliminary coded. In order to load a previously registered supplier invoice, select the invoice's consecutive number in the Consecutive number field.

If you use the supplement MONITOR Electronic Invoice Management (EIM) you will find a button called EIM that is used to select one of the following tasks; Preliminary coding, Coding per user or Final coding. If you have configured the setting Automatic connection in Register Supplier Invoice, under Electronic Invoice Management under the Purchase tab in the Settings procedure, these alternatives will appear automatically if the user has permissions to more than one of the tasks.

If you have activated the setting Allow registration of invoices for several simultaneous users?, under Accounts Payable under the Purchase tab in the Settings procedure, no consecutive number is displayed when opening the procedure. Instead, the field displays the text ***New*** in the Consecutive number field since no consecutive number is set until the invoice is saved. The consecutive number that is set on the invoice when saving is shown in the Previous field.

When you have entered a supplier code, Bank giro number or PlusGiro number, the supplier information is loaded from the supplier register. Suppliers are registered in the Update Supplier procedure. The available information is:

• Bank Giro
• PlusGiro
• Our Customer Number
• Supplier Invoice Number/OCR Number
• Invoice Type
• Invoice Date
• Preliminary Coding Date
• Voucher Date
• Payment Terms
• Days
• Due Date / Cash Discount Date
• Invoice Amount
• Conversion Factor
• Rest Amount
• VAT Code
• Reversed Liability for Payment
• VAT Amount
• Purchase Order Number
• Payment Method
• Invoice Blocked
• Authorized Signer
• Comment
• The Modification Log Button
• Statistical Supplier Code Invoice
• International Payment Info
• Info Menu under the Supplier Invoice Tab

If you are linking orders to an invoice, there is a little button next to the Purchase order number field that you can use to open the Order link tab, where you can see which orders have arrived from the supplier. You can also enter the order number directly in this field.

In the lower portion of the window you will find buttons used to perform pre-coding, preliminary coding or final coding of a supplier invoice. Under the Supplier invoice tab, you can open the coding window to final code supplier invoices by pressing F9. If you use the supplement Fixed Asset Register you can, by using a button, register fixed assets when final coding an invoice. When you want to create an accrual accounting when registering a supplier invoice, there is also a button to use.

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