In this procedure you create absence codes, salary types, indirect work codes, codes for not order-bound direct work and interruption codes. Salary types are used together with schedules and absence codes to create a salary basis based on the attendance recording. The other codes are used for work recording.
What is an Absence Code?
Absence codes are used to link recorded absences to a reason during recording, and by using salary types that are linked to absence codes, the system can link the different types of absences to the right salary type. An example of some of the most common reasons for absences that are often registered as absence codes are illness, parental leave, leave of absence, late arrival, furlough etc. Furthermore, the absence codes can be linked to time balances, so that the absence recording automatically reduces the balance for flex time, comp or makeup time.
Absence codes are updated under the Absence codes tab.
What is a Salary Type?
Salary types are commonly used in payroll management. They are needed in MONITOR so that the worked hours that consist of work during regular working hours, overtime work and absences can be used to create a basis for calculating the salary of the employee. This salary basis can then be used to manage salaries in a payroll system.
For example, if you use monthly salaries, the salary will be adjusted according to any overtime balances or deductions for absences, which is why you need salary types for all these hours. If you use hourly wages, you will need salary types for worked hours.
Salary types are also created for shorter working hours (SWH) and it can thereby be exported to a payroll program.
The salary types are linked to work schedules and overtime schedules, but also to absence codes and indirect work codes. Please see the chapter for Update Schedule for more information about how to enter salary types in schedules.
Salary types are updated under the Salary types tab.
What is Not Order-bound Direct Work?
Certain tasks or duties cannot be directly attributed to a work order, but should still create direct manufacturing cost in calculations. One example is if a particular machine is registered as an employee that only records work. The operator that records all work for the machine and whose job it is to manage the machine, will not record his own time as hours against work orders, but it would be wrong to record that time as non-productive. Here you need to provide an opportunity for the operator to record the hours as direct time but "not order-bound work".
Not order-bound direct work is updated under the tab Indirect work.
What is Indirect Work?
Indirect work usually includes such activities that are not directly considered as improvements or betterment in production, meaning non-productive time, work that is not linked to a particular manufacturing order: cleaning, maintenance, meetings and so on. By using indirect work codes, the system can report this non-productive time separately, as time that is included in overhead expenses in calculations. When an employee is going to start indirect work, it must be started in the Recording Terminal, and you can then choose between the different work codes that have been registered here in this procedure.
Codes for indirect work are updated under the tab called Indirect work.
What Are Groups?
Grouping of codes are for example used in the supplement called Machine Integration. The indirect work is then recorded by the operator who first selects a group and then a code from that group. This makes it easier for the operator to select the correct code in cases when many codes for indirect work have been registered.
Groups are updated under the Groups tab.
What is an Interruption Code?
Interruption codes are used to register the reason why direct work has been interrupted before it was finished, providing a way of creating interruption statistics. The code is then entered in procedures where you can finish work.
Interruption Codes are updated under the Interruption codes tab.
What is an External Salary Type?
External salary types are used during import of recording (supplement). Here you also update the salary types that are used in the Travel time field in the Authorize / Adjust Recording procedure.
External salary types are updated under the External salary types tab.
What is Addition?
Addition is used together with the supplement "MONITOR Web - TimeCard". Additions are updated under the Addition tab.
Sorting the Rows in the Table
The tables are sorted by the value in the Code (Salary type/Salary code column for salary types). The sorting is alphanumerical, which means that 3 comes after 10, 30 comes after 100 and so on. That is why all values should be entered with the same amount of digits, such as 003, 030, 300 etc. so that the sorting will function properly.
Window Functions
Read more about the Window functions under Window Functions in the MONITOR Basics guide.